Administrative Assistant

4 weeks ago


Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time

MAGNUM INSIGHT IMMIGRATION INC is seeking an experienced Administrative Assistant to support our legal team. The ideal candidate will have a strong background in administrative tasks, including scheduling appointments, maintaining filing systems, and preparing correspondence and legal documents.

Key Responsibilities:
  • Schedule and confirm appointments with clients and stakeholders
  • Maintain accurate and up-to-date filing systems
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Perform basic bookkeeping tasks, including invoicing and reconciliations
Requirements:
  • 1 year to less than 2 years of experience in an administrative role
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to multitask and prioritize tasks in a fast-paced environment
Working Conditions:
  • Fast-paced environment with tight deadlines
  • Ability to work under pressure and maintain attention to detail
Personal Suitability:
  • Accurate and reliable
  • Client-focused and efficient
  • Dependable and organized
  • Excellent oral and written communication skills
  • Team player with ability to multitask


  • Ajax, Ontario, Canada Canada Inc. Full time

    About the Role:We are seeking a detail-oriented and organized Administrative Assistant to join our team at Canada Inc. in an urban office setting. As an Administrative Assistant, you will be responsible for establishing work priorities, ensuring procedures are followed, and meeting deadlines. You will also coordinate and plan for office services, perform...


  • Ajax, Ontario, Canada Suha Eltayeb Medicine Professional Corporation Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Suha Eltayeb Medicine Professional Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including typing and proofreading correspondence, receiving and forwarding telephone or electronic...


  • Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Ajax. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Provide exceptional administrative support to our team, including...


  • Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Magnum Insight Immigration Inc. As an Administrative Assistant - Legal Support, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Schedule and confirm appointments with clients and...


  • Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking an experienced Office Reception and Administrative Assistant to join our team at beBee Professionals in Ajax, Canada. As a key member of our support team, you will be responsible for providing exceptional administrative support to our clients, including managing incoming calls, scheduling appointments, and performing various administrative...


  • Ajax, Ontario, Canada Boulevard Homes Real Estate Limited Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Boulevard Homes Real Estate Limited. The successful candidate will be responsible for providing administrative support to our office, including scheduling appointments, managing contracts, and maintaining accurate records.Key Responsibilities- Determine and establish office...


  • Ajax, Ontario, Canada Boulevard Homes Real Estate Limited Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Boulevard Homes Real Estate Limited. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the office team, including scheduling appointments,...


  • Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Ajax, Canada.Key Responsibilities:Provide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with precision.Perform...


  • Ajax, Ontario, Canada Ontario Inc Full time

    Education and TrainingWe are seeking an Administrative Assistant to join our team at Ontario Inc. The ideal candidate will have a college, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year.Work ExperienceOur Administrative Assistant will have 1 year to less than 2 years of experience in a similar role. The...


  • Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Ajax. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

  • Executive Assistant

    1 month ago


    Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Ajax. As an Executive Assistant, you will be responsible for providing administrative support to our team, including answering phone calls, managing emails, and handling office correspondence. You will also be responsible for scheduling meetings and appointments, maintaining...


  • Ajax, Ontario, Canada Ontario Inc Full time

    Job Description for Administrative Assistant at Ontario IncEducation and ExperienceWe are seeking an administrative assistant to join our team at Ontario Inc. To be eligible, you must have a college, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year and 1 year to less than 2 years of experience.Work Term and...


  • Ajax, Ontario, Canada MB Master Auto Full time

    The Administrative Director is responsible for implementing new administrative procedures and evaluating their effectiveness at MB Master Auto. This role requires a high degree of organization, reliability, and teamwork.A successful candidate will have an Other trades certificate or diploma and experience in administration. They will be able to establish...

  • Executive Assistant

    1 month ago


    Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Ajax. The successful candidate will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to the office team,...


  • Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Ajax. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the...


  • Ajax, Ontario, Canada MB Master Auto Full time

    At MB Master Auto, we are seeking an experienced Administrative Services Manager to oversee and coordinate our office administrative procedures. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines...

  • Operations Assistant

    2 months ago


    Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Ajax. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesManage office correspondence, including emails and phone calls, to maintain a...


  • Ajax, Ontario, Canada Ontario Inc Full time

    At Ontario Inc, we are seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and upholding the highest standards of customer service.Key Responsibilities:Education: A college diploma or...

  • Executive Assistant

    4 days ago


    Ajax, Ontario, Canada Akhira Trucking INC Full time

    About UsAkhira Trucking INC is a leading logistics company committed to delivering exceptional services.We are seeking an experienced Executive Assistant to join our team.Job SummaryThe successful candidate will be responsible for providing administrative support to our management team, implementing new procedures, reviewing and evaluating existing ones,...


  • Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Ajax. As an Administrative Support Specialist, you will be responsible for ensuring the smooth day-to-day operations of our office. Your duties will include answering phone calls, managing emails, and handling office...