Portfolio Resource Coordinator

3 weeks ago

Burnaby, British Columbia, Canada Paladin Security Full time
Job Overview

As a Portfolio Resource Coordinator at Paladin Security, you will play a vital role in ensuring the smooth operation of our security services. Your primary responsibility will be to provide strategic scheduling support for your assigned portfolio and Client Service team. This involves proactively filling open shifts, addressing resource needs, and reducing overtime through strategic initiatives. You will also provide administrative support for the portfolio, including ensuring accurate data entry in our scheduling software, facilitating Security Officer training and clearance requirements, processing online ticket submissions, and more.

In this role, you will be a key contributor to our operations, acting as a bridge of communication for our Security Officers, account managers, and human resources team, to ensure that our Officers are cared for and that our organization is running smoothly.

Key Responsibilities:
  • Strategically identify open shifts / open lines and work with the Client Service team to ensure schedules are complete and adhere to our contractual obligations
  • Work within a dynamic team environment with multiple operational stakeholders including Site Supervisors, Security Officers, account managers, and our Operations Centre
  • Maintain a pool of on-call "First Responders" within the portfolio and manage their hours, training and performance on a regular basis
  • Fill cancellations and openings in the daily schedule based on coverage type
  • Coordinate with the Client Service team and your Team Lead to ensure staffing needs are met and proactively addressed
  • Maintain the portfolio and team KPI's to continuously obtain maximum outcome
  • Review payroll discrepancies, vacations, and employee reimbursements, and resolve the tickets within SLA timelines
  • Mitigate incurred overtime and provide potential solutions to overcome the issues
  • Provide regular updates on ongoing projects to the scheduling manager
  • Develop and maintain comprehensive knowledge of Paladin's contractual obligations for the assigned portfolio by building close working relationships with internal stakeholders, attending ongoing training, and conducting site visits
  • Answer incoming calls and resolve queries
  • Support the deployment process for new Security Officers and provide regular updates
  • Work within Paladin's scheduling software (WinTeam) to ensure accurate and timely scheduling, billing, and payroll
  • Complete daily and weekly reports to send out to the management team
  • Perform other duties as requested to assist with corporate and/or branch needs
Requirements:
  • Strong interpersonal and leadership skills, and excellent verbal and written communication
  • Working knowledge of Employment Standards Legislation and Human Rights Legislation
  • Experience in the security industry is preferred
  • Post-secondary education in business administration or related would be considered an asset
  • Demonstrated ability to plan, organize, problem-solve, and execute solutions
  • Strong computer proficiency in Microsoft Office Suite; experience working with a scheduling software is preferred

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