Corporate Document Management Specialist

1 week ago


Calgary, Alberta, Canada Gowling WLG Full time
About the Role

Gowling WLG is a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia. We pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to delivering outstanding client service.

We are guided by our firm's Core Values: The Power of Teamwork, Always Striving to be Better, and We all Bring Something Different. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Job Summary

The Corporate Documentation Clerk provides support to the corporate services group, reviewing and organizing physical corporate files according to established standards to prepare them for digitization. This role plays a critical part in our records maintenance and record compliance process.

Key Responsibilities
  • Reviewing and organizing physical corporate files in preparation for digitization
  • Exercising discretion and judgment when reviewing and organizing documents within the corporate records
  • Performing ongoing quality control throughout the review and organization process
  • Data entry focused on client information and client documentation
  • Organizing, labeling, and filing of electronic files
  • Acting as a point of contact for professionals and staff for status of corporate files within the digitization process
  • Scanning of documents as required
Requirements

To succeed in this role, you will need:

  • Post-secondary education or equivalent experience
  • Experience working in corporate law and handling minute books would be considered an asset
  • Knowledge of Microsoft Office Suite and Nuance PDF or Adobe Acrobat
  • Strong organizational skills with an excellent attention to detail
  • Strong keyboarding skills
  • Excellent customer service and problem-solving skills
  • Strong verbal and written communication with the ability to work effectively with other staff and professionals
What We Offer

We offer a competitive salary range of $45,000 - $55,000 per year, depending on experience, as well as opportunities for growth and development within the firm. If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Diversity and Inclusion

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.



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