Corporate Documentation Specialist

1 month ago

Calgary, Alberta, Canada Gowling WLG Full time
About Gowling WLG

Gowling WLG is a global law firm with a strong commitment to excellence and quality service. We pride ourselves on sourcing and retaining top talent who bring energy, passion, and commitment to delivering outstanding client service.

We value employee satisfaction and work hard to ensure that our people are motivated, engaged, and empowered. Our Core Values guide everything we do: The Power of Teamwork, Always Striving to be Better, and We all Bring Something Different.

We strive to build a diverse and inclusive workplace by attracting and retaining talented individuals from diverse backgrounds, cultures, and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Job Description:

Job Title: Corporate Documentation Clerk

This role supports the corporate services group by reviewing and organizing corporate minute books in preparation for digitization. This position plays a critical role in our records maintenance and record compliance process.

This is a temporary contract with an end date of March 31, 2025. The position requires full-time in-office attendance.

Responsibilities:
  • Review and organize physical corporate files according to established standards to prepare them for digitization.
  • Exercise discretion and judgment when reviewing and organizing documents within the corporate records.
  • Perform ongoing quality control throughout the review and organization process.
  • Data entry focused on client information and client documentation.
  • Organize, label, and file electronic files.
  • Act as a point of contact for professionals and staff for the status of corporate files within the digitization process.
  • Scan documents as required.

Qualifications:
  • Post-secondary education or equivalent experience.
  • Education in office administration, paralegal, or legal assistant studies is an asset.
  • Experience working in corporate law and handling minute books is a strong asset.
  • Knowledge of Microsoft Office Suite and Nuance PDF or Adobe Acrobat.
  • Strong organizational skills with excellent attention to detail.
  • Strong keyboarding skills.
  • Excellent customer service and problem-solving skills.
  • Strong verbal and written communication with the ability to work effectively with other staff and professionals.

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