Executive Assistant

5 days ago

Montreal, Quebec, Canada Belron Canada Full time

About the Role:

The Executive Assistant provides high-level administrative support to two Vice Presidents, focusing on people and culture, and information technology. This role requires a strong sense of organization, ability to prioritize tasks, and excellent communication skills.

Key Responsibilities:

  • Manage and coordinate the Vice Presidents' agendas, ensuring timely and effective communication with internal and external stakeholders.
  • Plan, organize, and coordinate meetings, events, and logistics, including preparing materials and ensuring follow-up on resulting actions.
  • Develop and maintain PowerPoint presentations for various meetings and events.
  • Participate in the preparation of corporate events, handling logistics and ensuring a smooth execution.
  • Ensure follow-up with collaborators to receive documents on time.
  • Make travel arrangements and reservations for Vice Presidents.
  • Produce, translate, and distribute various communications, presentations, letters, memos, reports, and other documents.
  • Gather, compile, digitize, and classify various documents.
  • Prepare expense account reports and manage departmental invoices, including accounts payable and reconciliation.
  • Perform replacements for other assistants during absences.

Requirements:

  • Eight (8) years or 10 years of relevant experience in similar functions, ideally as an executive assistant to members of senior management.
  • DEC holder or a professional studies diploma in secretarial work or equivalent experience.
  • Experience within human resources, finance, sales, and marketing departments is a definite asset.
  • Strong sense of customer service and ability to diplomatically manage requests from various stakeholders.
  • Great sense of organization and ability to prioritize numerous tasks.
  • Ability to work on several files simultaneously.
  • Very high autonomy and ability to work with a minimum of supervision and availability of executives.
  • Sense of initiative and great resourcefulness.
  • Able to work under pressure.
  • Sense of confidentiality with professional maturity.
  • Attention to detail and rigor.
  • Exercise judgment and discretion.
  • Proficiency with the MS Office Suite.
  • Bilingual French/English (oral and written).

About Belron Canada:

Belron Canada is an integral part of the Belron International family, a global leader in auto glass repair and replacement, and forward-facing digital camera calibration. We operate 325+ service centers, 2 distribution centers, and 26 warehouses across 10 provinces, employing over 1,200 employees. Our pursuit of excellence commits us to providing sustainable world-class care for our communities and the climate.

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