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Executive Assistant

2 months ago

Montreal, Quebec, Canada Belron Canada Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our organization.

Key Responsibilities
  • Provide administrative support to 2 vice presidents, including managing and coordinating their agendas, preparing documents and presentations, and planning corporate events.
  • Collaborate with various teams to gather information and complete tasks, ensuring timely follow-up with suppliers, customers, and colleagues.
  • Manage and coordinate the holding of vice-presidents' meetings, including logistics, materials, and follow-up actions.
  • Develop and maintain PowerPoint presentations for various meetings and events.
  • Participate in the preparation of corporate events, including logistics and follow-up activities.
  • Ensure follow-up with collaborators to receive documents on time.
  • Make travel arrangements and reservations for vice-presidents.
  • Produce, translate, and distribute various communications, presentations, letters, memos, reports, and other documents.
  • Gather, compile, digitize, and classify various documents.
  • Prepare expense account reports and manage departmental invoices, including accounts payable and reconciliation.
  • Perform replacements for other assistants during absences.
Requirements
  • 8 years or 10 years of relevant experience in similar functions, ideally as an executive assistant to senior management.
  • DEC holder or professional studies diploma in secretarial work or equivalent experience.
  • Experience in human resources, finance, sales, and marketing departments is an asset.
  • Strong customer service skills and ability to diplomatically manage requests from various stakeholders.
  • Excellent organizational and prioritization skills, with the ability to work on multiple files simultaneously.
  • High autonomy and ability to work with minimal supervision and availability of executives.
  • Sense of initiative and resourcefulness.
  • Able to work under pressure and maintain confidentiality.
  • Attention to detail and rigor.
  • Exercise judgment and discretion.
  • Proficiency with the MS Office Suite.
  • Bilingual French/English (oral and written).
About Belron Canada

Belron Canada is an integral part of the Belron International family, a global leader in auto glass repair and replacement, and forward-facing digital camera calibration. We operate 325+ service centres, 2 distribution centres, and 26 warehouses across 10 provinces, employing over 1,200 employees. Our pursuit of excellence commits us to providing sustainable world-class care for our communities and the climate.