Executive Assistant
2 days ago
- Develop and maintain a highly organized filing system to ensure easy access to information.
- Screen incoming calls, take messages, and respond accordingly.
- Greet visitors, answer questions, and direct them to meeting rooms or staff members.
- Build strong relationships with key stakeholders and decision-makers.
- Organize meetings and events, including catering, locations, and information distribution.
- Coordinate district executives' calendars, meetings, and travel schedules.
- Mentor and coach junior support staff.
- Work autonomously with confidence and minimal supervision.
- High school diploma required; postsecondary degree or diploma in office administration considered an asset.
- 6 years of progressive experience as an administrative assistant, including 3 years supporting senior-level managers and/or district executives.
- Excellent verbal and written communication skills; able to communicate with executive-level professionalism.
- Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines in a fast-paced environment.
- Ability to handle confidential and privileged information with discretion.
- Establish and maintain effective relationships with key stakeholders and decision-makers.
- General construction knowledge is considered an asset.
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Executive Assistant to Senior Executives
3 weeks ago
Montreal, Quebec, Canada TOTEM recruteur de talent Full timeTOTEM recruteur de talent is seeking a highly organized and experienced Executive Assistant to support two senior executives within a prominent distribution and retail organization.This role demands meticulous attention to detail, exceptional communication skills, and the ability to manage complex schedules and projects effectively. Key...
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Executive Assistant
3 days ago
Montreal, Quebec, Canada UAP Inc. Full timeExecutive Assistant to the President and CFO We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the President and CFO of UAP Inc. Main Responsibilities: Manage calendars, emails, and schedules for both Executives Review and prepare documents, presentations, and reports for meetings and...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada TOTEM RECRUITER Full timeJob SummaryTOTEM RECRUITER is seeking an experienced and skilled Executive Assistant to support the President and General Manager of our client company. The successful candidate will be responsible for coordinating the President's schedule, meetings, and events, as well as providing administrative support to the executive team.Key ResponsibilitiesManage the...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada TOTEM RECRUITER Full timeJob SummaryTOTEM RECRUITER is seeking an experienced and skilled Executive Assistant to support the President and General Manager of our client company. The successful candidate will be responsible for coordinating the President's schedule, meetings, and events, as well as providing administrative support to the executive team.Key ResponsibilitiesManage the...
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Executive Assistant
5 days ago
Montreal, Quebec, Canada TOTEM RECRUITER Full timeJob SummaryTOTEM RECRUITER is seeking an experienced and highly organized Executive Assistant to support the President and General Manager of our client company. The successful candidate will be responsible for coordinating the President's schedule, meetings, and events, as well as providing administrative support to the executive team.Key...
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Executive Assistant
5 days ago
Montreal, Quebec, Canada TOTEM RECRUITER Full timeJob SummaryTOTEM RECRUITER is seeking an experienced and highly organized Executive Assistant to support the President and General Manager of our client company. The successful candidate will be responsible for coordinating the President's schedule, meetings, and events, as well as providing administrative support to the executive team.Key...
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Executive Assistant
2 days ago
Montreal, Quebec, Canada Belron Canada Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to 2 vice presidents, including managing and...
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Executive Assistant
2 days ago
Montreal, Quebec, Canada Belron Canada Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to 2 vice presidents, including managing and...
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Executive Assistant
2 days ago
Montreal, Quebec, Canada Kitco Metals Inc Full timeJob SummaryThe Executive Assistant / Office Manager role is a dynamic and critical position that requires a proactive and detail-oriented professional who thrives in a multifunctional role. In this capacity, you will ensure seamless office operations and provide top-level administrative support to our President, playing a key role in driving organizational...
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Executive Assistant
3 days ago
Montreal, Quebec, Canada Kitco Metals Inc Full timeJob SummaryThe Executive Assistant / Office Manager role is a dynamic and critical position that requires a proactive and detail-oriented professional who thrives in a multifunctional role. In this capacity, you will ensure seamless office operations and provide top-level administrative support to our President, playing a key role in driving organizational...
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Executive Assistant
2 weeks ago
Montreal, Quebec, Canada Reel One Entertainment Full timeExecutive Assistant to CEO Reel One Entertainment, a leading international television production and distribution company, is seeking a highly skilled and organized Executive Assistant to support the Chief Executive Officer (CEO) in the Montreal office. Main Responsibilities: Manage the CEO's daily calendar, ensuring all meeting locations and information...
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Executive Assistant
4 days ago
Montreal, Quebec, Canada Reel One Entertainment Full timeExecutive Assistant to CEOReel One Entertainment, a leading international television production and distribution company, is seeking a highly skilled and organized Executive Assistant to support the Chief Executive Officer (CEO) in the Montreal office.Main Responsibilities:Manage the CEO's daily calendar, ensuring all meeting locations and information are...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada TOTEM Recruteur de talent Full timeAbout the Role:TOTEM Recruteur de talent is seeking a highly skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our leadership team and contribute to the overall success of our organization.Key Responsibilities:Coordinate meetings and events, ensuring seamless execution and...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada TOTEM Recruteur de talent Full timeAbout the Role:TOTEM Recruteur de talent is seeking a highly skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our leadership team and contribute to the overall success of our organization.Key Responsibilities:Coordinate meetings and events, ensuring seamless execution and...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada CB Canada Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at CB Canada. As an Executive Assistant, you will provide administrative support to our senior management team and play a key role in ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to senior management,...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada Perles RH Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Perles RH. As an Executive Assistant, you will provide administrative support to our CEO and ensure the smooth operation of our office.Key ResponsibilitiesManage the CEO's schedule, including coordinating meetings, appointments, and travel...
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Executive Assistant
1 week ago
Montreal, Quebec, Canada Perles RH Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Perles RH. As an Executive Assistant, you will provide administrative support to our CEO and ensure the smooth operation of our office.Key ResponsibilitiesManage the CEO's schedule, including coordinating meetings, appointments, and travel...
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Executive Assistant
7 days ago
Montreal, Quebec, Canada CB Canada Full timeAbout CB Canada:CB Canada is a global management consulting firm seeking an Executive Assistant to join its downtown Montreal team.The position will be a hybrid of remote and in-office work.Your Role:As an Executive Assistant, you will have the unique opportunity to combine your administrative skills with project management and communication...
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Executive Assistant
7 days ago
Montreal, Quebec, Canada CB Canada Full timeAbout CB Canada:CB Canada is a global management consulting firm seeking an Executive Assistant to join its downtown Montreal team.The position will be a hybrid of remote and in-office work.Your Role:As an Executive Assistant, you will have the unique opportunity to combine your administrative skills with project management and communication...
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Executive Assistant
4 days ago
Montreal, Quebec, Canada CB Canada Full timeAbout CB Canada:CB Canada is a global management consulting firm seeking an Executive Assistant to join its downtown Montreal team.The position will be a hybrid of remote and in-office work.Your Role:As an Executive Assistant, you will have the unique opportunity to combine your administrative skills with project management and communication...
