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Executive Assistant to Senior Executives
2 months ago
TOTEM recruteur de talent is seeking a highly organized and experienced Executive Assistant to support two senior executives within a prominent distribution and retail organization.
This role demands meticulous attention to detail, exceptional communication skills, and the ability to manage complex schedules and projects effectively.
Key Responsibilities:
- Manage and update the calendars of two executive Vice Presidents, ensuring seamless scheduling and coordination of meetings and appointments.
- Plan and execute executive committee meetings, including sending invitations, preparing presentation materials, and distributing meeting minutes to relevant stakeholders.
- Coordinate all travel arrangements for the executives, encompassing flights, accommodations, and business lunches, ensuring a smooth and efficient travel experience.
- Draft and/or translate correspondence, documents, presentations, and internal communications with accuracy and professionalism.
- Provide administrative support for various projects by liaising with internal stakeholders, gathering information, and preparing required documentation.
- Prepare expense reports for the executives, ensuring timely and accurate submission.
- Assist in onboarding new employees, handling administrative logistics and providing guidance during the initial stages of their employment.
- Prioritize and respond to calls and emails on behalf of the executives, demonstrating discretion and professionalism in all interactions.
Requirements and Skills:
- Diploma in office administration or a related field.
- Minimum 5 years of experience as an Executive Assistant, preferably supporting senior-level executives.
- Excellent proficiency in French and English (spoken and written).
- Advanced knowledge of Microsoft Office Suite.
Soft Skills:
- Professionalism and maturity.
- Strong organizational and prioritization skills.
- Meticulous attention to detail, precision, and efficiency.
- Discretion and confidentiality.
- Collaborative spirit and ability to work effectively within a team environment.
