Executive Assistant

1 week ago


Montreal, Quebec, Canada Reel One Entertainment Full time

Executive Assistant to CEO

Reel One Entertainment, a leading international television production and distribution company, is seeking a highly skilled and organized Executive Assistant to support the Chief Executive Officer (CEO) in the Montreal office.

Main Responsibilities:

  • Manage the CEO's daily calendar, ensuring all meeting locations and information are up-to-date and sending meeting/appointment reminders.
  • Coordinate and schedule meetings across multiple time zones and countries.
  • Track, coordinate, and communicate actionable items for the CEO.
  • Plan and coordinate business travel arrangements for the CEO.
  • Make reservations for the CEO.
  • Coordinate the signature process for all documents to be signed by the CEO.
  • Manage incoming creative or business development submissions as needed.
  • Work closely with all departments to ensure seamless communication and collaboration.
  • Plan various events and manage office operations.

Requirements:

  • Bachelor's degree or equivalent related work experience.
  • 1-3 years of experience in an administrative support role.
  • Strong interest in learning the business aspect of the company, particularly production.
  • Demonstrated ability to take direction, follow through on tasks with minimal additional direction, and be resourceful, self-driven, and able to prioritize.
  • Prior experience and proven methodologies for understanding and anticipating executive needs to optimize efficiency, organize work, and quickly course-correct if challenges are presented.
  • Proven attention to detail in daily work habits.
  • Proficiency in PC operating system environment and MS Office (Outlook, Word, Excel, PowerPoint) required.
  • Exceptional verbal and written communication skills, especially in English.
  • Ideal candidate is bilingual (English and French).
  • High level of professionalism, diplomacy, and discretion.


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