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Senior Administrative Coordinator

2 months ago

Ottawa, Ontario, Canada Parliament of Canada Full time
Job Summary

The Parliament of Canada is seeking a highly skilled and experienced Senior Administrative Coordinator to provide specialized administrative support to the Chief Executive Administrator.

This key role involves coordinating responses to enquiries and requests for information from various stakeholders, including Members' Offices, the Speaker's Office, and House Administration managers.

The successful candidate will be responsible for managing calendars, coordinating meetings and events, and providing exceptional organizational and administrative support.

Key Responsibilities

  • Provide administrative support to the Chief Executive Administrator, including managing calendars, coordinating meetings and events, and preparing correspondence.
  • Coordinate responses to enquiries and requests for information from various stakeholders, including Members' Offices, the Speaker's Office, and House Administration managers.
  • Manage and maintain accurate and up-to-date records and files, including confidential information.
  • Develop and implement effective administrative systems and procedures to ensure efficient and effective support to the Chief Executive Administrator.
  • Provide training and development opportunities to staff as needed.

Requirements

  • College diploma in office administration, business administration, or information management, or equivalent proficiency obtained through a combination of secondary schooling, experience, and training.
  • Experience in providing executive and office management services to a senior official.
  • Demonstrated experience managing calendars, managing meetings and event logistics.
  • Exceptional organizational skills that reflect ability to perform, adapt, and prioritize multiple tasks with excellent attention to detail.
  • Experience conducting research, gathering information, and using compilation techniques in order to quickly respond to requests for past precedent, briefing notes, and decisions.
  • Demonstrated proactive approaches to problem-solving, with strong decision-making capability.
  • Experience with Microsoft Suite applications.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.

Asset

  • An understanding of the clients, culture, and vision of the Parliament of Canada and/or a parliamentary partner.