Senior Administrative Coordinator

2 weeks ago

Ottawa, Ontario, Canada Parliament of Canada Full time
Job Title: Senior Administrative Coordinator

The Parliament of Canada is seeking a highly skilled and experienced Senior Administrative Coordinator to join our team. In this role, you will provide specialized administrative, financial, logistical, technical, and information management support services to the Chief Executive Administrator.

Responsibilities include:

  • Coordinating responses to enquiries/requests for information from Members' Offices, the Speaker's Office, the Clerk's Office, and House Administration managers.
  • Managing calendars, meetings, and event logistics.
  • Providing exceptional organizational skills, with the ability to perform, adapt, and prioritize multiple tasks with excellent attention to detail.
  • Conducting research, gathering information, and using compilation techniques to quickly respond to requests for past precedent, briefing notes, and decisions.
  • Proactively approaching problem-solving, with strong decision-making capability.
  • Experience with Microsoft Suite applications.
  • Maintaining a high level of integrity and discretion in handling confidential information.

Requirements:

  • College diploma in office administration, business administration, or information management, or equivalent proficiency obtained through a combination of secondary schooling, experience, and training.
  • Experience in providing executive and office management services to a senior official.
  • Demonstrated experience managing calendars, meetings, and event logistics.
  • Exceptional organizational skills that reflect ability to perform, adapt, and prioritize multiple tasks with excellent attention to detail.
  • Experience conducting research, gathering information, and using compilation techniques in order to quickly respond to requests for past precedent, briefing notes, and decisions.
  • Demonstrated proactive approaches to problem-solving, with strong decision-making capability.
  • Experience with Microsoft Suite applications.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.

Assets:

  • An understanding of the clients, culture, and vision of the House of Commons and/or a parliamentary partner.

This is an exciting opportunity to join our team and contribute to the success of the Parliament of Canada. If you are a highly skilled and experienced administrative professional, we encourage you to apply for this role.

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