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Senior Administrator, Philanthropic Services Specialist

1 month ago

Kingston, Ontario, Canada The Royal Trust Company Full time

Job Summary

We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our Philanthropic Services team at The Royal Trust Company. As a key member of our team, you will play a vital role in supporting the efficient and accurate administration of charitable public foundations and philanthropic services.

Key Responsibilities

  • Communicate effectively with investment advisors, associates, donors, and charitable organizations to process requests related to charitable gift funds and public foundation administration.
  • Process gifts of cash and securities in compliance with policies and procedures and grant disbursement requests.
  • Prepare follow-up documentation pending processing charitable gift transactions, grant requests, and ongoing fund administration management.
  • Assist in the collection, facilitation, and coordination of information and documentation to ensure foundation operations and charitable gift fund administration are carried out in accordance with program documents, relevant legislation, client needs, company policy, and department objectives.
  • Leverage technology to maximize efficiencies and ensure all files are appropriately documented.
  • Ensure client expectations are met through respecting key deliverables and timelines.
  • Perform other office, clerical, and support duties as required.

Requirements

  • 2-5 years of related estate & trust, charitable foundation, and general administration processing experience preferred.
  • University Degree or equivalent.
  • Ability to work independently in a fast-paced, high-volume environment and within deadlines.
  • Attention to detail and multi-tasking skills.
  • Client servicing or donor servicing experience, preferably within a financial services institution or charitable organization.

What's in it for you?

  • A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
  • Leaders who support your development through coaching and managing opportunities.
  • Ability to make a difference and lasting impact through the type of work performed.
  • Work in a dynamic, collaborative, progressive, and high-performing team.
  • Flexible work/life balance options.
  • Opportunities to do challenging work.
  • Opportunities to take on progressively greater accountabilities.