Administrative Support Specialist

1 month ago

Toronto, Ontario, Canada The Millennium Group Full time

At The Millennium Group, we are seeking an exceptional Administrative Support Specialist to join our team. This is a fantastic opportunity for individuals who enjoy working in a fast-paced environment and want to contribute to the success of a renowned business process outsourcing firm.


About Us

We are an award-winning company with over 30 years of experience providing top-notch services to Fortune 500 companies, professional service firms, and institutions of higher education. Our mission is to deliver exceptional results through teamwork, innovation, and dedication.


The Role

This role involves providing administrative support to ensure the smooth operation of our office. Responsibilities include:

  • Greeting visitors, vendors, and employees with professionalism and courtesy;
  • Answering incoming calls and forwarding them as necessary or providing required information;
  • Providing assistance with client and staff inquiries or requests in a forward-facing role;
  • Receiving, sorting, and delivering mail and packages according to routing instructions;
  • Indexing and routing incoming mail (physical and electronic) to the appropriate employee or uploading into system applications;
  • Logging and distributing incoming checks;
  • Maintaining accurate production activity records in our database;
  • Preparing and posting outbound Canada Post mail and packages;
  • Filing maintenance and meeting services support, including room scheduling, set-up/take-down, catering, etc.;
  • Managing access cards for the site, including visitor card distribution;
  • Managing inventory par levels for office and pantry supplies;
  • Maintaining copy centers and cafes;
  • Ensuring timely handling of facility and office services tickets;
  • Ensuring adherence to health and safety protocols;
  • Maintaining a safe and clean lobby area;

Key qualifications for this role include:

  • A high school diploma or equivalent;
  • Customer service and office experience are preferred;
  • Excellent communication and customer service skills, both written and verbal;
  • A professional demeanor, appearance, and attitude;
  • Ability to prioritize and handle multiple tasks effectively;
  • Data entry skills and familiarity with Microsoft Office applications (Word and Excel);
  • Ability to lift 50 pounds.
Benefits

As a valued member of our team, you can expect a competitive salary of $45,000 - $60,000 per year, depending on your experience and qualifications. We also offer a comprehensive benefits package, including health insurance, retirement plans, and opportunities for career growth and development.

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