Office Coordinator

About Cabinet Arts Ltd

We are a dynamic and innovative company seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.

Key Responsibilities

• Administrative Support: Provide administrative support to our team members, including answering phone calls, responding to emails, and preparing correspondence.
• Office Management: Oversee the day-to-day operations of our office, including managing supplies, maintaining equipment, and ensuring a clean and organized workspace.
• Project Coordination: Assist in the coordination of projects, including scheduling meetings, preparing agendas, and taking minutes.
• Communication: Serve as a liaison between our team and external stakeholders, including clients, vendors, and partners.
• Record Keeping: Maintain accurate and up-to-date records, including files, databases, and spreadsheets.
• Problem Solving: Identify and resolve administrative issues in a timely and efficient manner.

Requirements

• Education: Secondary (high) school graduation certificate.
• Experience: 1 to less than 7 months of experience in an administrative role.
• Skills: Excellent communication and organizational skills, with the ability to work in a fast-paced environment.
• Language: English.

Work Environment

Our office is located in an urban area, and we offer a dynamic and supportive work environment.

Computer and Technology Knowledge

• Software: MS Office, MS Excel, MS Word.
• Hardware: MS Windows.

Security and Safety

We require a basic security clearance.

Transportation/Travel Information

Public transportation is available.

Work Conditions and Physical Capabilities

• Work Environment: Fast-paced environment.
• Work Under Pressure: Ability to work under pressure and meet tight deadlines.
• Attention to Detail: Excellent attention to detail.
• Large Workload: Ability to handle a large workload.

Personal Suitability

• Efficient Interpersonal Skills: Excellent interpersonal skills.
• Excellent Oral Communication: Excellent oral communication skills.
• Excellent Written Communication: Excellent written communication skills.
• Flexibility: Ability to be flexible and adapt to changing priorities.
• Organized: Highly organized and able to prioritize tasks effectively.
• Reliability: Reliable and able to maintain confidentiality.

Support for Persons with Disabilities

• Physical Accessibility: Provides physical accessibility accommodations.
• Visual Accessibility: Provides visual accessibility accommodations.
• Auditory Accessibility: Provides auditory accessibility accommodations.
• Participation in Disability Programs: Participates in a government or community program or initiative that supports persons with disabilities.
• Mentorship and Coaching: Offers mentorship and coaching opportunities for persons with disabilities.
• Awareness Training: Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
• Inclusive Recruitment: Applies accessible and inclusive recruitment policies that accommodate persons with disabilities.

Support for Newcomers and Refugees

• Participation in Newcomer Programs: Participates in a government or community program or initiative that supports newcomers and/or refugees.
• Immediate Settlement Needs: Assists with immediate settlement needs of newcomers and/or refugees.
• Social and Labour Market Integration: Supports social and labour market integration of newcomers and/or refugees.
• Foreign Credential Recognition: Supports newcomers and/or refugees with foreign credential recognition.
• Mentorship Programs: Offers mentorship programs that pair newcomers and/or refugees with experienced employees.
• Diversity and Cross-Cultural Training: Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees.
• No Canadian Work Experience Required: Does not require Canadian work experience.

Support for Youth

• Participation in Youth Programs: Participates in a government or community program or initiative that supports youth employment.
• On-the-Job Training: Offers on-the-job training tailored to youth.
• Mentorship and Coaching: Offers mentorship, coaching, and/or networking opportunities for youth.
• Awareness Training: Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans

• Participation in Veteran Programs: Participates in a government or community program or initiative that supports Veterans.
• Mentorship and Coaching: Offers mentorship, coaching, and/or networking opportunities for Veterans.
• Awareness Training: Provides awareness training to employees to create a welcoming work environment for Veterans.
• Targeted Hiring Initiatives: Recruits Veterans and other candidates with military experience through targeted hiring initiatives.
• Transition Support: Assists with immediate transition needs of Veterans.
• Workshops and Counseling: Offers workshops, counseling services, or other resources to help Veterans navigate their transition into the civilian workforce.
• Skills Translation: Supports Veterans in translating their military skills and experience into the language of the civilian job market.
• Flexible Onboarding: Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace.

Support for Indigenous People

• Participation in Indigenous Programs: Participates in a government or community program or initiative that supports Indigenous people.
• Mentorship and Coaching: Offers mentorship, coaching, and/or networking opportunities for Indigenous workers.
• Relationships with Indigenous Communities: Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations.
• Cultural Competency Training: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
• Elder Support: Facilitates access to Elders who can offer support and guidance to Indigenous workers.

Support for Mature Workers

• Participation in Mature Worker Programs: Participates in a government or community program or initiative that supports mature workers.
• Hiring Policies: Applies hiring policies that discourage age discrimination.
• Awareness Training: Provides staff with awareness training to create a welcoming work environment for mature workers.
• Mentorship and Coaching: Offers mentorship, coaching, and/or networking opportunities for mature workers.
• Phased Retirement Options: Offers phased retirement options that allow mature workers to gradually reduce their workload.
• Phased Re-entry Options: Offers phased re-entry options for mature workers who are returning to work after retiring.
• Workspace Accommodations: Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers.
• Retirement Planning: Offers resources to help mature workers plan their retirement.

Support for Visible Minorities

• Participation in Visible Minority Programs: Participates in a government or community program or initiative that supports members of visible minorities.
• Hiring Policies: Applies hiring policies that discourage discrimination against members of visible minorities.
• Mentorship Programs: Offers mentorship programs that pair members of visible minorities with experienced employees.
• Diversity and Cross-Cultural Training: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.

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