Administrative Assistant, Regional Programs

6 hours ago


Nanaimo, British Columbia, Canada PHSA Full time
Job Overview

We are seeking an experienced Administrative Assistant to join our team at the Provincial Health Services Authority (PHSA). The successful candidate will provide administrative support for our Regional Programs department, ensuring seamless day-to-day operations.

About Us

PHSA is responsible for planning, managing and evaluating specialized health services throughout British Columbia. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Job Description

This Administrative Assistant position plays a vital role in supporting the team's activities, including:

  • Transcribing medical dictation, preparing documents and reports according to established protocols and deadlines;
  • Providing reception services, handling inquiries, relaying messages and redirecting callers to appropriate personnel;
  • Maintaining client charts, performing duties such as receiving documentation, creating clinical records and ensuring completeness and accuracy;
  • Scheduling appointments, tracking events and monitoring deadlines;
Required Skills and Qualifications

To be successful in this role, you will require:

  • Grade 12 or equivalent education, plus completion of a medical transcription program and one year of recent experience;
  • Ability to type at 60 wpm;
  • Excellent communication and interpersonal skills;
  • Ability to work accurately and efficiently under pressure;
  • Knowledge of Microsoft Office applications and ability to learn new software systems.
Benefits

We offer a comprehensive benefits package, including:

  • A competitive salary range ($48,341 - $62,589 per annum);
  • A municipal pension plan;
  • Generous vacation entitlement and accrual;
  • Annual statutory holidays (13) with pay;
  • Access to WorkPerks, a premium discount program offering local and national discounts on various goods and services;
  • Opportunities for professional development and growth within the organization;
Location and Hours of Work

The successful candidate will work at our Nanaimo office, Monday to Friday, from 8:30 AM to 4:30 PM.


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