Office Support Specialist

1 week ago

West Kelowna, British Columbia, Canada B.C. LTD. DBA Sussex Insurance Full time

B.C. LTD. DBA Sussex Insurance is seeking an Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient workflow.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked office.
  • Customer Service: Greet clients and visitors, direct them to contacts or service areas, and provide general information about our company.
  • Document Management: Set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents.
Personal Suitability
  • Multitasking: Ability to multitask and prioritize tasks to meet deadlines.
  • Organization: Organized and able to maintain accurate records and files.
  • Adaptability: Quick learner and able to adapt to changing priorities and deadlines.
Support for Newcomers and Refugees
  • Cultural Competency: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
Support for Youths
  • Youth Awareness: Provides awareness training to employees to create a welcoming work environment for youth.
Support for Indigenous People
  • Cultural Competency: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

Work Term: Permanent

Work Language: English

Hours: 40 hours per week

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