Office Support Specialist

5 days ago

West Kelowna, British Columbia, Canada 0925218 B.C. LTD. DBA Sussex Insurance Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at 0925218 B.C. LTD. DBA Sussex Insurance. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Office Administration: Determine and establish office procedures and routines to maintain a productive work environment.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events to ensure seamless communication and collaboration.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and efficient workspace.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide a welcoming and supportive environment.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and secure record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professionalism and accuracy.
Personal Qualities
  • Multitasking: Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
  • Organization: Strong organizational skills to maintain a clean and efficient workspace.
  • Quick Learning: Ability to quickly learn new systems, processes, and procedures to adapt to changing business needs.
Support for Diversity and Inclusion
  • Cultural Competency: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
  • Youth Support: Provides awareness training to employees to create a welcoming work environment for youth.
  • Indigenous Support: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

Work Environment: This is a permanent, full-time position with 40 hours of work per week.

Language: English is the primary language of communication in this role.

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