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Administrative Assistant

2 months ago

Ayr, Canada THE STALLION TRANS-BORDER GROUP INC. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at THE STALLION TRANS-BORDER GROUP INC.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. They will also supervise other workers, establish and implement policies and procedures, and train other workers. Additionally, they will determine and establish office procedures and routines, schedule and confirm appointments, manage contracts, and respond to employee questions and complaints.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Recruit and hire staff
  • Perform basic bookkeeping tasks
  • Conduct performance reviews
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • College/CEGEP education
  • 1 to less than 7 months of experience
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Ability to multitask
  • Excellent written communication
  • Flexibility
  • Team player
  • Client focus
  • Reliability
  • Time management
Working Conditions:
  • Willing to relocate
  • Transportation company
  • Public transportation available
Security and Safety:
  • Vulnerable sector check
Language:
  • English
Support for Persons with Disabilities:
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for Newcomers and Refugees:
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
  • Supports newcomers and/or refugees with foreign credential recognition
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for Veterans:
  • Provides awareness training to employees to create a welcoming work environment for Veterans
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace
Support for Indigenous People:
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for Mature Workers:
  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers phased re-entry options for mature workers who are returning to work after retiring
Support for Visible Minorities:
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities