Administrative Assistant

5 months ago

Ayr, Canada Custom Truck One Source Full time

**Custom Truck One Source (CTOS) located at 127 Earl Thompson Pl., Ayr, Ontario, N0B1E0**
CTOS is a trailblazer in the specialized truck and heavy equipment solutions industry. With a comprehensive range of services including sales, rentals, aftermarket parts and service, equipment customization, remanufacturing, financing solutions, and asset disposal, we stand as a leader in our field.

Boasting a rich history spanning 30 years, CTOS operates 39 locations across the USA, with over 2500 dedicated employees, and a rental fleet exceeding 10,000 trucks. We're also expanding with four locations in Canada.

Two years of related experience and/or training; or equivalent combination of education and experience involving serving as an administrative assistant/receptionist, computer operator in an administrative environment, and customer-focused environment.

**Essential Duties and Responsibilities**:

- Initiate contact with staff and address their needs.
- Greet and direct visitors in a professional manner.
- Plan and prepare for meetings, including coordinating schedules and logistics.
- Respond promptly to management requests and manage time efficiently.
- Identify and anticipate problems, providing effective resolutions.
- Maintain excellent verbal and written communication with both internal and external stakeholders.
- Work effectively in a fast-paced environment, managing multiple tasks and demands.
- Interface well with customers and all departments, representing the company professionally.
- Take and relay messages accurately.
- Provide callers with the necessary information about the company.
- Type memos, correspondence, reports, and other documents accurately.
- Handle mail distribution and prioritize tasks accordingly.
- Coordinate pick-up and delivery of express mail services.
- Manage office supplies inventory and ordering process.
- Perform clerical duties such as photocopying, faxing, filing, and collating.
- Set up and maintain an organized file system.
- Work efficiently with minimum supervision and demonstrate self-checking capabilities.
- Show willingness and ability to learn new tasks and responsibilities.

**Qualifications**:

- Minimum of two years of related experience in administrative roles or equivalent training.'
- Highly organized and detail oriented.
- Ability to prioritize tasks and meet deadlines consistently.
- Majority of work performed in an office setting with occasional visits to shop areas.

**Education**: High school diploma or equivalent.

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

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