Accounts Payable Specialist
3 weeks ago
Black & McDonald Limited is seeking an experienced Accounts Payable Specialist to join our Accounting and Finance team in Markham, Ontario. As a key member of our team, you will be responsible for ensuring timely and accurate posting and payment of accounts payable and general clerical duties.
Key Responsibilities- Accurate data entry and posting of high-volume invoices, including PO, subcontract, and non-PO invoices
- Ensuring invoices match purchase orders (2- and 3-way match)
- Obtaining approval of invoices prior to payment, including employee expenses
- Process weekly disbursements, including cheques, EFT, and online payments
- Complete detailed cost coding of vendor invoices in Excel format
- Responding to internal and external inquiries within 48 hours
- Accounts payable days at 45 days or more
- Monthly general ledger and subledger reconciliation
- Manage all vendor accounts, including reconciling vendor statements
- Review, input, and process bill payments on a timely basis
- Responsible for maintaining a schedule of accounts payable to ensure that bill payments are prioritized for cash flow management
- Reviews and processes accounts payable transactions accurately and timely, ensuring proper procedures are followed and deadlines are met
- Communicates with vendors and internal customers, when necessary, to correct and modify invoices/payments
- Assist with administrative duties as assigned
- Assist with year-end accruals and audits
- Communicates Effectively
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others
- Maximizes Business Performance and Team Effectiveness
- Degree or Diploma in an accounting-related field
- 3-5 years' experience in Accounts Payable profession
- Advanced user of MS Excel
- JD Edwards or an Oracle-based ERP system is considered an asset
- Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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