Accounts Payable Specialist

3 weeks ago


Markham, Ontario, Canada Black & McDonald Limited Full time
About This Opportunity

Black & McDonald Limited is seeking an experienced Accounts Payable Specialist to join our Accounting and Finance team in Markham, Ontario. As a key member of our team, you will be responsible for ensuring timely and accurate posting and payment of accounts payable and general clerical duties.

Key Responsibilities
  • Accurate data entry and posting of high-volume invoices, including PO, subcontract, and non-PO invoices
  • Ensuring invoices match purchase orders (2- and 3-way match)
  • Obtaining approval of invoices prior to payment, including employee expenses
  • Process weekly disbursements, including cheques, EFT, and online payments
  • Complete detailed cost coding of vendor invoices in Excel format
  • Responding to internal and external inquiries within 48 hours
  • Accounts payable days at 45 days or more
  • Monthly general ledger and subledger reconciliation
  • Manage all vendor accounts, including reconciling vendor statements
  • Review, input, and process bill payments on a timely basis
  • Responsible for maintaining a schedule of accounts payable to ensure that bill payments are prioritized for cash flow management
  • Reviews and processes accounts payable transactions accurately and timely, ensuring proper procedures are followed and deadlines are met
  • Communicates with vendors and internal customers, when necessary, to correct and modify invoices/payments
  • Assist with administrative duties as assigned
  • Assist with year-end accruals and audits
Competency Requirements
  • Communicates Effectively
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others
  • Maximizes Business Performance and Team Effectiveness
Education Requirements
  • Degree or Diploma in an accounting-related field
Work Experience Requirements
  • 3-5 years' experience in Accounts Payable profession
Skills, Abilities, and Other Requirements

Advanced user of MS Excel and JD Edwards or an Oracle-based ERP system is considered an asset. Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.



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