Legal Administrative Assistant

2 weeks ago

Vaughan, Ontario, Canada Linds & Associates Full time
  • Job Title: Legal Administrative Assistant
  • Job Summary: We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our team in a busy law firm. The ideal candidate will have a minimum of 2 years of experience in a legal administration role and possess strong communication and technical skills.
  • Key Responsibilities:
    • Provide administrative support to lawyers and staff, including email and calendar management, and meeting scheduling and preparation.
    • Ensure follow-up on activities, files, and outstanding items, and maintain client contact information.
    • Assist with time docketing and fee sheets, and back up and support to the Executive Legal Assistant.
    • Draft and revise legal documents, contracts, and correspondence, and organize and assemble document briefs.
    • File and document management, including opening and closing of files using PCLaw software, and maintenance of client contact and identification information.
  • Requirements:
    • Post-secondary education (College diploma or University degree preferred)
    • A minimum of 2 years of experience as a Legal Assistant
    • Solid understanding of current legal terminology
    • Strong organizational and time management skills
    • Professional communication skills with clients, lawyers, and team members
    • Excellent multi-tasking abilities
    • Proven ability to manage a large workload volume, competing priorities, and demands
    • Sound ability to adhere to strict deadlines
    • Strong computer skills, including Microsoft Office, Excel, Word, Outlook, PCLaw, and document management software

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