Legal Administrative Assistant

4 weeks ago

Vaughan, Ontario, Canada Linds & Associates Full time
Job Title: Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Linds & Associates Ltd. in Vaughan, Ontario.

Job Summary:

The successful candidate will provide administrative support to our lawyers and staff, ensuring the smooth operation of our law firm. This includes managing email and calendar, filtering incoming calls and mail, and assisting with meeting scheduling and preparation.

Key Responsibilities:
  • Administrative tasks, including email and calendar management, and assisting with meeting scheduling and preparation
  • Filtering incoming calls and mail, and ensuring follow-up on activities, files, and outstanding items
  • Maintaining client contact information and assisting with time docketing and fee sheets
  • Drafting and revising legal documents, contracts, and correspondence
  • Organizing and assembling document briefs, and filing and document management
  • Liaising with clients, lawyers, clerks, and students, and collaborating with support staff and supervising assistants
Requirements:
  • Post-secondary education (College diploma or University degree preferred)
  • A minimum of 2 years of experience as a Legal Assistant
  • Solid understanding of current legal terminology
  • Strong organizational and time management skills
  • Professional communication skills with clients, lawyers, and team members
  • Excellent multi-tasking abilities
  • Proven ability to manage a large workload volume, competing priorities, and demands
  • Sound ability to adhere to strict deadlines
  • Strong computer skills, including Microsoft Office, Excel, Word, Outlook, PCLaw, and document management software
What We Offer:

We offer a dynamic and supportive work environment, competitive compensation, and opportunities for professional growth and development.

If you are a motivated and detail-oriented individual with a passion for law and administration, we encourage you to apply today.

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