Strategic Operations Coordinator
4 weeks ago
The Administrative Coordinator plays a pivotal role in ensuring the smooth operation of departmental activities. This position is based out of our office in Mississauga, ON.
Primary Responsibilities:- Project Coordination: Open project and proposal files, ensure filing and archiving in accordance with the current system.
- Proposal Preparation: Participate in the preparation of proposals when required, handle routine business, and provide administrative support to managers (management, file follow-up, and billing).
- Accountability and Ownership: Ensure regular follow-up, accountability, and ownership in pushing forward action items that they are asked to coordinate and assist with.
- Document Preparation: Proofread and format documents, reports, technical notes, etc. to ensure quality of deliverables.
- Data Management: Update data, records, and tables in the appropriate systems.
- Research and Documentation: Conduct research, compile information, document files to facilitate analysis and decision-making.
- Meeting Organization: Organize meetings, take notes, prepare minutes, conduct appropriate follow-ups, identify urgent tasks, and follow up with individuals to whom they are entrusted.
- New Team Member Onboarding: Ensure the onboarding of new team members.
- Education: Professional or College Diploma in secretarial or office technology or equivalent.
- Experience: Five (5) years of experience in a similar position.
- Language Skills: Fluency in the English language (written and spoken); French an asset.
- Software Proficiency: Proficiency using the Microsoft Office 365 suite, particularly Word, Excel, and PowerPoint.
- Writing and Prioritization Skills: Proven writing skills (especially minutes) and ability to synthesize and manage priorities.
CIMA+ offers a competitive salary range of $55,000 - $70,000 per year, depending on experience, plus comprehensive benefits, including health, dental, and retirement savings plans, as well as opportunities for professional growth and development.
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Strategic Operations Coordinator
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