Strategic Operations Coordinator

1 week ago

Toronto, Canada RBC Borealis Full time
About the Role

We are seeking a highly skilled Strategic Operations Coordinator to provide exceptional administrative support to our Senior Vice President, Data & AI.

This is an exciting opportunity to join a dynamic team and contribute to achieving state-of-the-art in machine learning. As a key member of our organization, you will be responsible for coordinating meetings, managing calendars, and preparing pre-meeting notes or presentation materials.

Your responsibilities will include:

  • Acting as the primary point-of-contact for the Executive you will be supporting;
  • Coordinating travel arrangements, managing expense reports, and maintaining accurate records in Outlook & Workday;
  • Providing exceptional white-glove support during meetings/events by ensuring all logistical requirements are met, taking meeting minutes, and following up on action items independently;
  • Collaborating with other Executive Assistants to effectively plan meetings, events, and manage calendar series;

You will thrive in this role if you have:

  • At least 5 years of experience in Executive Administration, providing support to senior-level management or relevant experience;
  • Strong interpersonal and diplomacy skills, comfortable interacting with individuals across all levels of the organization;
  • Ability to work efficiently and accurately with minimal supervision, adapting to change and navigating shifting requirements;
  • Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook, with the ability to create and edit documents, PowerPoint slide decks as per guidance provided;
  • Strong organizational skills, including the ability to organize, plan, and schedule activities and calendar management/scheduling skills;

Our ideal candidate will possess excellent communication and problem-solving skills, with the ability to think critically and make informed decisions. If you're passionate about delivering exceptional results and contributing to a dynamic team, we encourage you to apply.

About Us

RBC Borealis is a research centre dedicated to achieving state-of-the-art in machine learning. We're committed to diversity and inclusion, offering a dynamic working environment that supports your growth and development.

We offer a competitive salary range: $85,000 - $110,000 per annum, based on location and experience. This includes benefits such as health insurance, retirement plans, and opportunities for professional development.

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