Strategic Operations Coordinator

1 week ago

Toronto, Ontario, Canada Bank of Montreal Full time

Job Description for Strategic Operations Coordinator

Overview

The Bank of Montreal is seeking a highly skilled and experienced Strategic Operations Coordinator to join our team. As a key member of our operations group, you will play a critical role in supporting the Head of Canadian Personal & Business Banking Distribution.

This exciting opportunity involves performing a variety of administrative and clerical tasks, including financial and human resources administration, as well as providing professional support to one or more Managers and their direct reports.

Key Responsibilities
  • Establish and maintain administrative best practices and ensure consistent adoption across the team.
  • Analyze data and information to provide insights and recommendations on strategic problems.
  • Gather and format data into regular and ad-hoc reports, and dashboards to support business decision-making.
  • Plan, coordinate, and implement department events to promote teamwork and collaboration.
  • Provide senior-level administrative and operational support to a large and diverse team, including one or more senior executives.
  • Manage sensitive communications, Outlook inbox, reports, invoices, and related documents for assigned executives.
  • Track and distribute recognition awards on behalf of executives, as applicable.
  • Lead the execution of administrative programs and assess their quality of execution.
  • Support the development of tailored messaging, including writing, editing, and distributing communications.
  • Prepare and log departmental expense claims and reports.
  • Liaise with internal business units and external vendors to coordinate premises and building-related matters.
  • Maintain supplies inventory by checking stock levels and ordering necessary supplies.
  • Ensure all vacation and absence scheduling is documented and managed consistently across employees.
  • Coordinate training requirements for staff, including research, booking, cancellations, confirmations, etc.
Requirements
  • A minimum of 8 years of relevant experience, with at least 2 years of experience managing other administration staff, as applicable.
  • Post-secondary degree in a related field of study.
  • Technical proficiency gained through education and/or business experience.
  • Data-driven decision making and project management skills are essential.
Compensation and Benefits

The salary for this position is estimated to be around $85,000 - $110,000 per year, depending on experience and qualifications. BMO Financial Group offers a comprehensive compensation package, including performance-based incentives, discretionary bonuses, health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

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