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Administrative Assistant

2 months ago

Cambridge, Ontario, Canada Scorpius Immigration Services INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Legal Department at Scorpius Immigration Services INC. The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Manage and maintain accurate and up-to-date filing systems, both physical and digital.
    • Prepare and distribute correspondence, reports, and other documents as required.
    • Coordinate travel arrangements, appointments, and meetings.
  • Communication and Correspondence
    • Compose and edit correspondence, reports, and other documents to ensure accuracy and professionalism.
    • Respond to inquiries and requests from clients, colleagues, and other stakeholders.
  • Record Keeping and Data Entry
    • Maintain accurate and up-to-date records of client interactions, correspondence, and other relevant information.
    • Enter data into our database and other systems as required.
  • Supervision and Training
    • Supervise and train junior staff members as required.
    • Provide guidance and support to ensure the successful completion of tasks and projects.
  • Other Duties
    • Perform other administrative tasks as required to support the smooth operation of the office.
Requirements
  • Education
    • Bachelor's degree in a related field.
  • Experience
    • 1-2 years of experience in an administrative role, preferably in a legal setting.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to maintain confidentiality and handle sensitive information.
    • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
    • Experience with QuickBooks and other accounting software.
    • Ability to work in a fast-paced environment and prioritize tasks effectively.
Working Conditions
  • Work Environment
    • Work in a professional office environment.
  • Work Schedule
    • 40 hours per week.
  • Language
    • English.