Administrative Support Specialist

1 month ago


PointeClaire, Quebec, Canada Randstad Canada Full time
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Pointe-Claire. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as preparing expense reports, collecting and organizing customer contact information, and preparing packages of information for our customers.

Responsibilities
Prepare and validate expense reports following travel carried out by our personnel
Collect and organize the contact information of customers that reached out to us
Prepare packages of information for our customers, related to the renewal of their annual support program
Follow-up with vendors on outstanding orders that we have placed with them
Follow-up with customers regarding outstanding payments that are due to us
Help coordinate the service calls that our service technician carry out, including coordinating with customers to schedule on-site installations and service calls, and coordinating internally with our administrative and production managers and technicians to schedule on-site installations and service calls.

Requirements
The ideal candidate is well organized and conscientious, has a nice touch with customers and represents our company well when dealing with customers and suppliers. Experience with QuickBooks software is a definite asset. We are looking for someone that is reliable and is able to work independently, with minimal supervision. We will provide the successful candidate with extensive training as well as opportunities for advancement over time. We offer a pleasant and positive work environment where everyone collaborates and supports each other to get the job done and get it done well. We are looking for a "good fit" candidate with a positive attitude and that works well with others.

About Us
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. We are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

How to Apply
If you are interested in this position, please contact us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca or patrick.pepin@randstad.ca

  • Pointe-Claire, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Pointe-Claire. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    About the Role:As an Administrative Coordinator with Randstad Canada, you will play a crucial role in supporting the success of our clients in the pharmaceutical industry. This dynamic position requires a proactive individual who can effectively manage event logistics, coordinate with various departments, and provide administrative support to ensure smooth...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    We are seeking a detail-oriented and organized Administrative Support Specialist to join our team in Pointe Claire, Quebec. This is a temporary 6-month contract with the possibility of extension.The successful candidate will be responsible for handling sensitive documents, filling, storing, and managing hard copies according to confidentiality standards.This...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Pointe Claire. This role involves maintaining accurate invoicing and costing on all product documents, interacting with the Production and other teams within the organization, and performing various tasks as required.Key Responsibilities:Source and...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    We are currently looking for a highly skilled and detail-oriented Administrative Support Specialist to join our team in Pointe Claire.About the JobThis is a temporary office position with a 6-month contract that may be extended. You will be handling sensitive documents, including filing, storing, and managing hard copies according to confidentiality...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job Title: Sales Administration and SupportWe are seeking a highly organized and detail-oriented Sales Support Specialist to join our team at Randstad Canada. The ideal candidate will possess strong communication skills, excellent organizational abilities, and a proactive attitude toward problem-solving.Responsibilities:Prepare files on behalf of the...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    About the RoleThe Administrative Coordinator will be responsible for managing various aspects of event logistics, including appointment booking, meeting planning, and coordination with pharmacists and medical specialists. This role requires a proactive individual who can effectively handle multiple projects simultaneously.ResponsibilitiesManage event...


  • Pointe-Claire, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a skilled and organized Office Support Specialist to join our team at beBee Professionals in Pointe-Claire. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job Title: Sales Support SpecialistWe are seeking a highly skilled and organized Sales Support Specialist to join our team at Randstad Canada. As a Sales Support Specialist, you will play a crucial role in providing administrative and operational support to our sales team, ensuring smooth operations and efficient customer service.Key Responsibilities:Prepare...


  • Pointe-Claire, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Pointe-Claire is seeking a skilled Office Administrator to manage daily office operations. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Responsibilities:Manage incoming calls, emails, and office correspondence.Schedule...

  • Support Specialist

    1 month ago


    Pointe-Claire, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    As a Support Specialist with beBee Professionals, you will play a vital role in enhancing the quality of life for our clients in Pointe-Claire, Canada. Your primary responsibility will be to provide personalized support and care to individuals, assisting them with daily living activities and promoting their independence.Key Responsibilities:Assist clients...


  • Pointe-Claire, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to support our office team at beBee Professionals in Pointe-Claire. The successful candidate will be responsible for managing administrative tasks, ensuring smooth day-to-day office functions, and providing exceptional support to our team.Key Responsibilities:Manage office...


  • Pointe-Claire, Quebec, Canada Randstad Full time

    Job Summary:We are seeking a detail-oriented Administrative Assistant to join our team in Pointe-Claire. The successful candidate will work in a small technology company that develops software and systems for automated visual inspection and high-accuracy measurement.Key Responsibilities:• Provide administrative support to the team• Maintain accurate...


  • Pointe-Claire, Quebec, Canada Randstad Full time

    Job Title: Administrative CoordinatorLocation: West Island of MontrealWe are seeking an energetic and dedicated administrative coordinator to join our team at a pharmaceutical company in the West Island of Montreal. As a key member of our team, you will play a vital role in ensuring the wellbeing of our clients.Key Responsibilities:Provide administrative...


  • Pointe-Claire, Quebec, Canada Randstad Full time

    Job SummaryWe are seeking an Executive Support Specialist to join our team at Randstad. This is a full-time position that offers a competitive salary and excellent benefits.Key ResponsibilitiesProvide administrative support to departmental staff, including calendar management, telephone communications, and customer service.Translate, draft, and transcribe...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job SummaryThe Administrative Secretary will provide administrative support to the Director – Inspection and public security. The successful candidate will perform a variety of administrative, clerical and general support tasks, including calendar management, telephone communications, customer service, and translation, drafting and transcribing...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking a highly skilled Sales Support Specialist to join our team at Randstad Canada. As a Sales Support Specialist, you will play a crucial role in providing administrative and operational support to our sales team, ensuring smooth operations and efficient customer service.Key ResponsibilitiesPrepare files for newly acquired clients,...


  • Pointe-Claire, Quebec, Canada Mircom Group Of Companies Full time

    Job Summary:The Administrative Assistant is a key member of our team, responsible for providing administrative support to our organization. This includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The successful candidate will present a...


  • Pointe-Claire, Quebec, Canada Randstad Full time

    Randstad is seeking an Administrative Operations Specialist for their pharmaceutical company in Montreal. This role will be a dynamic part of our West Island team, working closely with medical and professional clientele.About UsWe are a growing organization that values teamwork and creativity. Our work model combines the benefits of a traditional office...


  • Pointe-Claire, Quebec, Canada Randstad Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Randstad Canada. The successful candidate will provide administrative support to departmental staff, including calendar management, telephone communications, customer service, and translation, drafting, and transcribing correspondence and other...