Administrative Support Specialist
4 weeks ago
The Administrative Secretary will provide administrative support to the Director – Inspection and public security. The successful candidate will perform a variety of administrative, clerical and general support tasks, including calendar management, telephone communications, customer service, and translation, drafting and transcribing correspondence and other documents in English and French.
Key Responsibilities
Receive and review incoming mail and forward it appropriately.
Draft routine correspondence.
Perform error-checking on outgoing correspondence.
Track documents and follow up on deadlines, reminding the persons concerned as necessary.
Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
Type various texts based on his or her notes.
Keep the calendar of her or his direct manager.
Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
Make material preparations for meetings and convene them.
Attend meetings, take note of the proceedings and write reports or draft minutes.
Collect and compile data from various sources.
Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
Requirements
The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.
Other requirements:
Bilingualism and a good knowledge of English and French grammar
Knowledge of Word, Outlook, Excel and Kronos
Well-developed organizational skills
Interpersonal and customer service skills
Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practice
About Randstad Canada
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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