Administrative Support Specialist

4 weeks ago


PointeClaire, Quebec, Canada Randstad Canada Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Randstad Canada. The successful candidate will provide administrative support to departmental staff, including calendar management, telephone communications, customer service, and translation, drafting, and transcribing correspondence and other documents in English and French.

Key Responsibilities
  • Receive and review incoming mail and forward it appropriately.
  • Draft routine correspondence.
  • Perform error-checking on outgoing correspondence.
  • Track documents and follow up on deadlines, reminding the persons concerned as necessary.
  • Receive, make, and redirect telephone calls; welcome visitors; obtain and give out available information.
  • Type various texts based on notes.
  • Keep the calendar of the direct manager.
  • Make travel arrangements for the direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
  • Make material preparations for meetings and convene them.
  • Attend meetings, take note of the proceedings, and write reports or draft minutes.
  • Collect and compile data from various sources.
  • Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
Requirements
  • Vocational diploma in an appropriate study program.
  • Two years of experience in a similar position.
  • Bilingualism and a good knowledge of English and French grammar.
  • Knowledge of Word, Outlook, Excel, and Kronos.
  • Well-developed organizational skills.
  • Interpersonal and customer service skills.
  • Knowledgeable in drafting minutes, typing, and formatting documents, and general office and secretarial work practice.
Why Randstad Canada?

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to creating and maintaining an inclusive and accessible workplace for all our candidates and employees. If you are interested in this position, please contact us at accessibility@randstad.ca to arrange a meeting.



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