Office Support Coordinator
3 weeks ago
We are seeking an organized and detail-oriented individual to join our dynamic team as an Office Support Coordinator.
Compensation: $50,000 - $55,000 per year (based on experience)
Location: Constituency Office in Scarborough and City Councillor's Office at City Hall in Toronto
About the RoleThis is an exciting opportunity for a highly motivated and organized individual to work closely with our team to support the day-to-day operations of our office. As an Office Support Coordinator, you will be responsible for providing administrative support, coordinating events, communicating with stakeholders, and managing various tasks and projects.
Responsibilities- Scheduling and Calendar Management: Proactively manage the Councillor's calendar, including scheduling meetings, conflicts, and priority tasks
- Event Planning: Plan and coordinate events on behalf of the Councillor, including venue booking, audio-visual setup, refreshments, and logistics
- Communication: Effectively communicate with a range of stakeholders, including political offices, Council members, city staff, business community, general public, and volunteers
- Administrative Tasks: Perform data entry, filing, photocopying, scanning documents, and other administrative duties as assigned
- Database Management: Develop and maintain a database of Councillor's contacts
- Additional Duties: Assist with other personnel tasks, including processing expenses, managing office supplies, and collecting and organizing staff timesheets
- Education: High school diploma or equivalent required
- Skills: Strong customer service skills, excellent communication and interpersonal skills, analytical skills, strong attention to detail, and ability to multitask in a fast-paced environment
- Technical Skills: Proficiency in Google Suite and Microsoft Outlook
- Driver's License: Valid driver's license and access to a vehicle
- Languages: Fluency in Bengali, Tagalog, or Tamil an asset
- Assets: Photography, video production, or design skills; living in the ward or Scarborough
We offer a competitive salary, opportunities for professional growth and development, and a dynamic work environment. If you are a highly organized and motivated individual who is passionate about making a difference in your community, we encourage you to apply.
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