Human Resources Coordinator

7 days ago

Port Alberni, British Columbia, Canada Coulson Group of Companies Full time

About Coulson Group of Companies

Coulson Group of Companies is a leading global aerial firefighting company that operates in the USA, Canada, Australia, and Chile.

We are a financially stable and growing organization that has been in business since 1960.

Our Mission

We are committed to providing exceptional service to our clients and employees, while maintaining a strong focus on safety, quality, and customer satisfaction.

Job Summary

We are seeking a highly skilled Payroll Administrator to join our Finance department at Coulson Group of Companies.

The successful candidate will be responsible for assisting and expediting the processing of payroll, ensuring compliance with Company and Government policies.

This is a key cash management position that requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities

  • Assist in ensuring bi-weekly payroll is processed accurately and on time for hourly and salary employees and processing 3rd party remittances and deductions.
  • Assist with reconciliations of government payroll remittances to ensure accurate application.
  • Assist with preparing and maintaining employee data and payroll information in preparation for payroll tax audits.
  • Maintain and ensure accurate time and entry and approval processing of time sheets in time keeping software.
  • Process any EI inquiries.
  • Process benefit enrollment information.
  • Assist the HR Director with the processing of claims, as needed.
  • Assist in preparing monthly, quarterly, and year-end payroll statements and reports.
  • WCB - Payroll Quarterly Summaries (online) and Year End Summaries for reconciliation.
  • Pension Plan – Enrollment and Contribution reconciliation.
  • BC Health – Prepare and Submit monthly to eTaxBC and Year End reconciliations.
  • Assist with the processing of T4's and other related year end reporting.
  • Prepare analysis and summaries, as required, for review.
  • Provide support to the accounting department, as assigned.
  • Replace all prior year payroll files and ensure proper storage. Determine what payroll file boxes can be destroyed.
  • Assist HR with the maintenance of all active and non-active employee records and information, as needed.
  • Respond to employee inquiries and, if necessary, inform the applicable Supervisor.
  • Maintain a professional relationship with employees of the Coulson Group.
  • Maintain a professional relationship with external agencies and organizations.
  • Other duties, as assigned.

Requirements

  • Diploma or Degree in related field, PCP/Payroll certification preferred
  • Payroll 2+ years of progressive payroll and benefits experience, 3+ year experience working with Canadian payroll regulations, preferred.
  • Knowledge of tax and deduction laws that apply, preferred.
  • Experience with Workers Compensation claims.
  • Experience with year-end processing.
  • Experience in an accounting department.
  • Experience in a dynamic multi-organization environment an asset.
  • Experience in processing accounting transactions including reconciliation of accounts, preferred.
  • Experience with Eclipse, UKG, Ulti-Pro and/or Workforce Management, an asset.
  • Microsoft Office applications with proficiency in Excel.
  • Experience with Payroll implementation an asset.
  • Ability to research regulations and maintain compliance with relevant regulations.
  • Excellent attention to detail, meticulous record keeping
  • Experience with time sheet coding focused on specific projects and/or jobs
  • Excellent communication skills, with demonstrated ability to communicate effectively with colleagues
  • Strong customer service skills for developing and maintain effective working relationships with all internal and external stakeholders
  • Ability to plan, organize, and manage workloads
  • Proven ability to aggregate and analyze information and data for effective problem solving, and to utilize sound judgement
  • Strong time management skills and ability to handle multiple demands and competing priorities
  • Enjoys a fast-paced environment, researching and continuous learning

Benefits

  • $26.00 – $36.00 per hour, depending on experience.
  • Employer-paid extended health benefits, and access to a 5% matching pension plan.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.

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