Administrative Coordinator
3 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our General Manager and Fulfillment Center Operations team. The successful candidate will be responsible for managing schedules, planning events, coordinating meetings and conferences, and providing administrative support to the team.
Key Responsibilities- Administrative Support: Provide administrative support to the General Manager and Fulfillment Center Operations team, including managing schedules, planning events, and coordinating meetings and conferences.
- Expense Reporting: Manage and complete expense reports for the General Manager, Senior Leader(s), and yourself as needed.
- Calendar Management: Own and manage conference room coordination and room calendar management.
- Clerical Duties: Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
- Meeting Support: Typing meeting notes, creating conference agendas, and minor content curriculum creation.
- Travel Arrangements: Scheduling cost-effective travel arrangements for the General Manager and Senior Leader(s) as needed.
- Internal Communications: Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
- Vendor Management: Work with outside vendors to coordinate upkeep and maintenance of the Fulfillment Center.
- Errands: Run work-related errands as needed.
- Time Management: Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
- Team Goals: Compile team goals, track, and help drive completion of key deliverables and follow up on outstanding items.
- Calendar Management: Management of complex calendars and scheduling with diplomacy and discretion.
- Team Collaboration: Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
- Department Representation: Serve as representative on department team-building activities and peer recognition.
- Experience: 2+ years of professional or military experience.
- Skills: Experience with Microsoft Office products and applications.
- Education: Associate's or Bachelor's Degree.
- Communication: Strong analytical skills, excellent written and verbal communication skills.
- Problem-Solving: Ability to learn organizational structure and the objectives of the team, strong organizational and communication skills, and problem-solving skills.
- Time Management: Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
- Communication: Ability to communicate with a variety of constituent groups, including senior management, peers, and outside contacts.
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