Administrative Coordinator

2 weeks ago

Surrey, British Columbia, Canada PHSA Full time
About BC Cancer

BC Cancer provides comprehensive cancer control for the people of British Columbia.

Job Title: Administrative Coordinator - Oncology Department

Salary: $30.54 per hour

Job Summary

The Administrative Coordinator provides secretarial and administrative support within a team setting at the BC Cancer's Surrey location. This role plays a vital part in maintaining a safe environment for patients, families, and staff by adhering to safety policies, procedures, guidelines, and emergency procedures.

Duties
  • Receives calls from all sources, including patients, and refers calls to other parties or provides information as appropriate.
  • Determines the urgency of incoming calls and takes the necessary action.
  • Relays information to and from clinical staff and outside facilities.
  • Coordinates appointments and tests for patients in collaboration with the clinical team.
  • Accesses patient information systems to retrieve patient data, as necessary.
  • Greets visitors and handles inquiries.
  • Arranges meetings/conferences and associated logistics, acts as a recording secretary by preparing agendas, drafting, typing, and distributing minutes, and prepares materials as required.
  • Opens, screens, prioritizes, and distributes mail, maintains information and correspondence.
  • Formats and edits documents for correspondence, drafts routine items for signature as required.
  • Assists with collecting, collating, formatting, and preparing reports as needed.
  • Assists clinicians in preparing research documents and grant applications as required, by collating information and updating documents.
  • Assists with clinician scheduling, timekeeping, and collaborating with the clinical team for coverage as necessary.
Requirements

To be successful in this role, you will require:

  • A commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per the Truth and Reconciliation Commission (2015) and the BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • Three years' recent related experience or an equivalent combination of education, training, and experience.
  • A strong ability to keyboard at 50 wpm.
  • Excellent communication skills, both verbal and written.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.
Benefits

As a PHSA employee, you will have access to our comprehensive benefits package, which includes a municipal pension plan, psychological health & safety programs, and holistic wellness resources.

Enjoy a generous vacation entitlement and accrual, as well as access to Work Perks, a premium discount program offering a wide range of local and national discounts.

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