Legal Administrative Coordinator

1 week ago

Richmond Hill, Ontario, Canada Linds & Associates Full time
Job Summary

We are seeking a highly organized and detail-oriented Legal Administrative Coordinator to join our team at Linds & Associates Ltd. As a key member of our support staff, you will play a vital role in the preparation and compilation of litigation documents, as well as provide administrative support to our lawyers.

Key Responsibilities:
  • Collaborate with lawyers to prepare and compile litigation documents, including affidavits, notices, motion records, factums, and books of authorities.
  • Manage communication with process servers to ensure efficient service and filing of court materials.
  • Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings.
  • Draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
  • Contribute to the administrative management of lawyers' practices, including file opening and closure, meeting scheduling, and coordination of travel and accommodations.
  • Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
  • Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products.
  • Act as a liaison between lawyers and internal/external parties to facilitate effective communication on file progression and related matters.
  • Maintain an organized and current file system for client files.
Requirements:
  • Post-Secondary education in legal administration or equivalent with a minimum of one year relevant experience.
  • Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures.
  • Outstanding organizational skills with meticulous attention to detail.
  • Excellent oral and written communication skills.
  • Strong prioritization skills and capability to manage multiple tasks simultaneously.
  • Ability to work both independently and collaboratively within a team.
  • Upholds a high level of professionalism and maintains confidentiality in all matters.
  • Proficient Microsoft Office skills (Excel/Word/Outlook).

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