Office Administrative Assistant

2 weeks ago

Quinte West, Ontario, Canada Quinte West Soccer Club Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at the Quinte West Soccer Club. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain our filing systems, both physical and digital.
    • Coordinate and schedule appointments and meetings.
  • Office Operations
    • Order office supplies and maintain inventory levels.
    • Ensure the office is well-organized and tidy.
    • Perform other administrative tasks as required.
  • Communication
    • Develop and maintain effective communication with staff, members, and external partners.
    • Respond to inquiries and provide information to stakeholders.
  • Record Keeping
    • Maintain accurate and up-to-date records, including minutes of meetings and correspondence.
    • Ensure compliance with relevant laws and regulations.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Organized and detail-oriented with a strong work ethic.
    • Proficient in Microsoft Office and other administrative software.
Working Conditions
  • Work Term
    • Permanent.
  • Work Language
    • English.
  • Hours
    • 35 hours per week.

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