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Office Administrative Assistant

2 months ago

Quinte West, Ontario, Canada Quinte West Soccer Club Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at the Quinte West Soccer Club. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office and supporting our staff in their daily tasks.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the club's goals and objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to maintain efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support decision-making and reporting.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized office.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide general information to support the club's mission.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Personal Suitability
  • Multitasking: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Communication: Excellent oral and written communication skills to effectively interact with staff, members, and external partners.
  • Organization: Highly organized and detail-oriented to maintain accurate records and ensure efficient office operations.
  • Client Focus: Ability to provide excellent customer service and support the club's mission.
  • Time Management: Effective time management skills to prioritize tasks, manage workload, and meet deadlines.
Work Environment

The Quinte West Soccer Club is a dynamic and fast-paced environment that requires a highly organized and detail-oriented individual to join our team. As an Office Administrative Assistant, you will work closely with our staff to support the club's goals and objectives.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about soccer and customer service, we encourage you to apply for this exciting opportunity.