Administrative Assistant to the Commissioner of Human Services Role
3 days ago
We are seeking an experienced Administrative Assistant to support the Commissioner of Human Services at the Regional Municipality of Peel. This role requires a highly organized and proactive individual with excellent administrative skills.
Responsibilities- Manage the Commissioner's email inbox, prioritizing tasks and deadlines.
- Maintain an organized MS Outlook filing system for shared access.
- Prepare draft memos, reports, emails, spreadsheets, presentations, and correspondence for the Commissioner.
- Control information flow to and from the Commissioner's office.
- Prioritize actions, responses, and tasks with sufficient advance notice.
- Research, obtain expert opinions, and respond to complaints, routine correspondence, and requests in a proactive manner.
- Develop Executive Summaries to capture events and actions.
- Organize and maintain reports, files, systems, and documentation according to records retention by-laws.
- Act as a follow-up system to ensure smooth workflow and responsiveness to administrative matters.
- Coordinate departmental policy updates and communicate them to management, staff, and other regional departments.
- Assist with Council report preparation, ensuring deadlines are met.
- Maintain confidential files/records for the Commissioner's office and documents.
- Process Performance Appraisals and coordinate Human Resources paperwork.
- Communicate with Councillors and Senior Management on various issues.
- Maintain the attendance program for Human Resources and update vacation and sick leave into the HR management system.
- Post-secondary education or relevant courses.
- A minimum of 5 years of experience in an expeditious and multi-tasking support or administrative role.
- Advanced administrative skills.
- Familiarity with Human Services at the Region or a similar organization.
- Proven high level of initiative and positive proactive manner.
- Advanced communication skills, verbal and written, incorporating current office technology.
- Effective time management, organizational, and multi-tasking skills.
- Strong customer service orientation.
- Tested, effective computer skills, particularly using MS Word, Excel, and PowerPoint.
- Advanced level user of MS Outlook and intermediate proficiency with MS Access and Adobe.
- Analytical information gathering, problem-solving, and teamwork skills.
- Excellent interpersonal skills and committed customer service focus.
- Comprehensive health, dental, vision benefit plan.
- Automatic enrolment into OMERS pension plan.
- Accrue vacation on a monthly basis starting at 3 weeks per annum.
- 3 paid personal days and floating holidays.
- Flexible hours supporting wellness and wellbeing.
- Annual performance review and merit increases based on performance.
- Supportive leadership and a culture of respect and inclusion.
- Access to tuition reimbursement and learning and development resources.
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