Administrative Coordinator to the Commissioner of Human Services

2 days ago


Brampton, Ontario, Canada Regional Municipality of Peel Full time

At the Regional Municipality of Peel, we strive to create a healthy, safe, and connected community. As an Administrative Coordinator to the Commissioner of Human Services, you will play a vital role in supporting our mission by providing exceptional administrative services.

Salary:

The estimated salary for this position is between $67,772- $84,714 per annum, plus comprehensive benefits and vacation accrual.

About the Role:

This is a hybrid work arrangement, with the ability to work off-site and on-site as needed. The frequency of on-site work may vary from week to week, depending on operational demands.

Key Responsibilities:
  • Manage the Commissioner's email inbox, prioritizing tasks and deadlines throughout the day
  • Maintain an organized MS Outlook filing system for shared access by the Commissioner
  • Prepare draft memos, reports, emails, spreadsheets, presentations, and correspondence for the Commissioner on various topics
  • Control information flow to and from the Commissioner's office in a highly professional and timely manner
  • Prioritize actions, responses, and tasks, working with enough advance notice to ensure effective execution
  • Research, attain expert opinion, and respond to complaints, routine correspondence, and requests in a proactive manner with a commitment to high standards of service
  • Develop Executive Summaries to capture events and actions for review
  • Organize and maintain reports, files, systems, and documentation in accordance with records retention by-laws
  • Actively manage a follow-up system to ensure smooth workflow and responsiveness from corporate departments
  • Coordinate departmental policy updates, ensuring communication to management, staff, and other Regional departments
  • Coordinate, edit, and assist with Council report preparation, ensuring deadlines are met
  • Maintain confidential files/records for the Commissioner's office and documents
  • Process Performance Appraisals for the department and coordinate Human Resources paperwork
  • Communicate with Councillors and Senior Management on various issues, including confidential client matters
  • Administer the attendance program for Human Resources, updating vacation and sick leave in the HR management system
  • Complete monthly financial reconciliations of expenses
Requirements:
  • Post-secondary education and/or courses relevant to administration, or a combination of education and experience may be considered
  • A minimum of five years of experience in an expeditious and multi-tasking support or administrative role
  • Advanced administrative skills
  • Familiarity with Human Services at the Region or a similar organization
Benefits:
  • Comprehensive Health, Dental, Vision benefit plan, including psychological health, effective start date
  • Automatic enrolment into OMERS pension plan
  • Accrue Vacation on a monthly basis starting at 3 weeks per annum
  • 3 Paid personal days and floating holidays
  • Flexible hours supporting your wellness and wellbeing
  • Annual performance review and merit increases based on performance
  • Supportive leadership and a culture of respect and inclusion
  • Access to tuition reimbursement and learning and development resources
About Us:

We're the Regional Municipality of Peel, comprising the cities of Brampton and Mississauga, and the town of Caledon. Our team delivers essential services to over 1.5 million residents and approximately 200,000 businesses.

We're committed to creating a community that's safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.



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