Administrative Support Specialist
3 weeks ago
Job Summary: We are seeking an Administrative Support Specialist to join our team at MEDICINE HAT JANITORIAL. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, preparing minutes of meetings, and maintaining digital databases.
Key Responsibilities:
- Establish and implement policies and procedures to ensure efficient office operations.
- Record and prepare minutes of meetings, seminars, and conferences.
- Schedule and confirm appointments, ensuring timely and effective communication with clients and team members.
- Answer telephone calls and relay messages, providing exceptional customer service.
- Order office supplies and maintain inventory levels to ensure a well-stocked and organized workspace.
- Greet visitors and direct them to the appropriate contacts or service areas.
- Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
- Conduct research to support team projects and initiatives.
- Perform data entry tasks to maintain accurate and up-to-date records.
- Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
- Maintain and manage digital databases, ensuring data accuracy and security.
- Consult with clients after sales to provide ongoing support and ensure customer satisfaction.
- Plan, organize, direct, control, and evaluate daily operations to ensure efficient and effective team performance.
Requirements:
- 1 to less than 7 months of experience in an administrative support role.
- Permanent employment with a 35-hour workweek.
- Fluency in English as the primary language of communication.
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