Administrative Support Professional
2 weeks ago
About Ivan Franko Homes
">Ivan Franko Homes is a leading provider of accommodation and care services for elderly Canadians of Ukrainian descent. We are committed to delivering high-quality support that enhances the lives of our residents.
">Job Overview
">The Administrative Support Professional will play a vital role in supporting the Chief Executive Officer (CEO) by managing their calendar, coordinating travel arrangements, and ensuring the efficiency of their schedule.
">This position requires a highly motivated, detail-oriented individual with strong administrative and relationship-building skills to work effectively with internal and external contacts/stakeholders.
">Key Responsibilities:
">- Act as the primary point of contact for all executive office matters.">
- Manage the calendar, ensuring deadlines and commitments are met.">
- Exercise discretion in committing time and evaluating needs.">
- Monitor and filter phone calls, emails, voicemails, and visitors for the CEO.">
- Answer various questions with tact and diplomacy, taking messages and directing calls appropriately for resolution.">
- Handle confidential material and serve as a liaison between the CEO and other departments, staff members, and external contacts.">
- Schedule and coordinate meetings, avoiding conflicts and minimizing downtime.">
- Research data to assist with the preparation of documents or presentations for external and internal audiences.">
- Prepare and edit documents, reports, presentations, and collate documents as needed.">
- Liaise with External Consultants and assist with workshops, meetings, ceremonies, and other events for publicity, fundraising, and information purposes.">
- Plan interviews and press conferences.">
- Plan, organize, and implement events, meetings, or business luncheons.">
- Maintain and organize paper and electronic files, records, and correspondence.">
- Assist with the development and maintenance of external communications and communication lists.">
- Maintain a professional and organized work environment.">
Qualifications and Requirements
">To be successful in this role, you will need:
">- Two years of experience as an Executive Assistant or in a similar role.">
- A post-secondary degree required.">
- A valid driver's license required.">
Desired Skills and Abilities
">You will possess:
">- Excellent written and verbal communication skills in English (fluent).">
- Superior organizational and interpersonal skills.">
- Excellent attention to detail.">
- Ability to work both independently and as part of a team.">
- Possess excellent time management skills.">
- Ability to manage complex office administrative work requiring independent judgment and initiative.">
- Astute and technologically literate in MS Office software (Word, PowerPoint, and Excel) and Adobe.">
- Experience with scheduling appointments and updating calendars (Outlook, Google).">
- Ability to build and maintain relationships with important contacts.">
- Ability to work in a hybrid environment.">
What We Offer
">We offer a competitive salary range of $65,000 - $75,000 per year, as well as benefits including health insurance, pension plan, free parking, flexible work schedule, and ability to work from home.
">About Us
">Ivan Franko Homes is committed to diversity, inclusion, and accessibility in the workplace. We strive to provide accessible employment practices that comply with applicable legislation.
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