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Event Coordinator

2 months ago

Toronto, Ontario, Canada Oliver & Bonacini Restaurants Full time

At Oliver & Bonacini Restaurants, we're seeking an exceptional Event Specialist to join our team

About the Role

We estimate a salary range of $60,000 - $80,000 per year, based on your experience and qualifications.

Job Description:

As an Event Specialist, you will be responsible for managing all inbound business, providing exceptional service to clients, and ensuring their events run smoothly. You will utilize Delphi and Social Tables to ensure accurate event details are shared with clients and teams.

You will be tasked with networking and creating relationships with new and current clients, communicating with them to gather event details, preparing packages, and sending event confirmation details. You will also use sales tools to effectively close leads, including proposals, site tours, and planning meetings.

Key Responsibilities:

  • Network and create relationships with new and current clients
  • Communicate with clients, gather event details, prepare packages, and send event confirmation details
  • Use sales tools to effectively close leads, including proposals, site tours, and planning meetings
  • FOLLOW UP WITH CLIENTS USING INFORMATION FROM POST EVENTS CREATING OPPORTUNITY FOR NEW BOOKINGS AND MOMENT'S OF TRUTH
  • Show a superior level of customer service through client feedback & repeat events
  • Has a keen eye for details & knows the important questions to ask when planning an event
  • Manage time effectively to meet weekly deadlines for BEOs and respond efficiently to client requests
  • Contribute to the annual sales targets of the events team, and accurately produce a forecast and speak to the business they are producing
  • Contribute to the venue goals by sharing ideas and collaborating with team members
  • Can identify a great piece of business & present to management for negotiation
  • Anticipates the needs of the operations and kitchen side of the business unit
  • Offers a positive presence and attitude towards the work, team & company

Qualifications:

To be successful in this role, you will require:

  • A minimum 2 years' experience coordinating a variety of events (inclusive of small, large and high profile functions)
  • Prior understanding of equipment and event rentals is an asset
  • Prior administrative experience and exposure to marketing and sales an asset
  • A proven ability to work in a team environment with self-motivation and independent work ethic
  • Excellent oral and written communication skills and ability to engage clients
  • IT/Computer savvy; proficient in MS Office (Word, Excel, Outlook and PowerPoint)
  • Fanatical attention to detail, strong organizational skills and sales ability
  • The ability to multi-task and maintain a level of professional urgency and momentum; excellent time management skills to prioritize tasks properly