Administrative Assistant

4 weeks ago


Ottawa, Ontario, Canada Advantage Solutions Full time

Job Summary

We are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our team at Advantage Solutions. As a key member of our team, you will be responsible for providing administrative and secretarial support to our Country Manager and assigned departments.

Key Responsibilities:

  • Manage and coordinate day-to-day tasks and activities as assigned.
  • Provide administrative support to Division Managers and/or Business Managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.
  • Assist with developing presentations by assimilating and compiling specific and necessary data.
  • Ensure special projects are completed in a timely manner by performing and coordinating appropriate tasks.
  • Organize group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments.
  • Compile information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.
  • Assist with documentation of internal policies and procedures, newsletters, training materials, and other communications.

Requirements:

  • High School Diploma or equivalent experience.
  • 5+ years of experience in working as an Executive Administrative Assistant or related experience supporting "C" level executives.
  • Fluent in French and English (verbal and written).
  • Excellent written and verbal communication skills.
  • Ability to work independently and prioritize with minimal supervision, in order to meet deadlines.
  • Basic computer skills, including Microsoft Word, PowerPoint, Excel, Access, Outlook, and web browsers.

About Us:

Advantage Solutions is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods.



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