Executive Support Specialist

4 weeks ago

Edmonton, Alberta, Canada MacEwan University Full time
Job Overview

MacEwan University is seeking highly detail-oriented individuals to fill two Administrative Assistant III positions within our Faculty of Nursing. Reporting directly to the Associate Dean, you will provide essential support to faculty administrators and members by performing a range of administrative tasks.

About the Role

This full-time continuing opportunity comes with a competitive salary of approximately $60,000 - $80,000 per annum, depending on qualifications and experience. Our total compensation package includes:

  • Generous vacation time
  • Secure pension plan
  • Flexible benefits package
  • Continuous learning culture
  • Opportunities for career growth
Key Responsibilities

The successful candidate will be responsible for:

  1. Preparing spreadsheets, forms, and documents;
  2. Generating reports;
  3. Processing information and transactional requests;
  4. Gathering and compiling data from key sources for reports and proposals;
  5. Arranging meetings and preparing agendas, minutes, and communications;
  6. Creating contracts, memos, and letters;
  7. Supporting, managing, and tracking outcomes of established and complex processes related to the operations of the unit;
  8. Performing reception duties and responding to inquiries from faculty, students, and external stakeholders;
  9. Coordinating events;
  10. Managing records and electronic filing;
  11. Performing asset tracking and deployment;
  12. Processing financial transactions, including expense report submissions, code verifications, requisition entries, and payment of invoices; and
  13. Supporting purchasing processes and proposal completion.
Required Skills and Qualifications

To succeed in this role, you will require:

  • Proficiency in Microsoft Office applications;
  • The ability to learn other software applications and platforms;
  • Excellent written, verbal, and non-verbal communication skills;
  • Proficient organizational skills;
  • The ability to work independently and within a team environment;
  • A minimum of a diploma in Office Administration, Office Management, or a related field;
  • Experience working in a post-secondary institution would be considered an asset;
  • Experience working with PeopleSoft would be considered an asset;
  • An equivalent combination of education and experience may be considered.

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