Event Coordinator Specialist

3 weeks ago

Toronto, Ontario, Canada University of Toronto Full time

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at the University of Toronto.


This position is responsible for planning, organizing, and executing internal and external events for the Department of Computer Science.


Key responsibilities include:


Key Responsibilities:



  • Conceptualize, organize, and execute event activities
  • Analyze client needs and make recommendations on event logistics and options
  • Build and strengthen relationships with stakeholders and partners of strategic importance
  • Determine logistical details and activities for events and/or programming
  • Oversee the implementation of event plans and activities
  • Conduct post-event evaluation, analysis, and recommendations for changes
  • Analyze administrative processes and procedures and recommend changes for improvement
  • Collaborate on cost estimates

Requirements:



  • Bachelor's Degree or equivalent combination of acceptable education and experience
  • Minimum three years experience coordinating end-to-end logistics of internal and external events
  • Experience conceptualizing and executing on event activities in line with internal/external stakeholder requirements
  • Experience preparing event-related information and promotional material and maintaining information on digital platforms
  • Experience conducting post-event evaluation and analysis
  • Intermediate skills in MS Office Word, Excel, PowerPoint, Outlook
  • Demonstrated skills using content management systems WordPress and Drupal or acceptable equivalent
  • Skilled in the use of event management platforms (e.g., Eventbrite) and online meeting platforms (e.g., Zoom, MS Teams)
  • Excellent verbal and written communication skills
  • Strong interpersonal skills with the ability to interact and connect with diverse audiences
  • Strong attention to detail and accuracy
  • Demonstrated ability to coordinate event logistics and troubleshoot in both virtual and in-person settings
  • Ability to set up and trouble-shoot audio-visual equipment
  • Demonstrated diplomacy, tact, and ability to interact with a diverse group of stakeholders with professionalism
  • Excellent organizational and time management skills, with the ability to successfully manage multiple competing priorities in a high-volume environment
  • Demonstrated ability to meet deadlines and competing priorities
  • Ability to work collaboratively and positively in a team setting

Assets (Nonessential):



  • Experience coordinating logistics for events for student recruitment and/or industry relations

This is a full-time position, and the university offers a hybrid work arrangement. The closing date for this position is November 19, 2024.

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