Project Coordinator

1 month ago

Vaughan, Ontario, Canada Valard Full time
Project Administrator

Valard Construction LP is a leading powerline contractor, serving clients in both public and private sectors. We offer construction services in overhead and underground transmission and distribution systems, substations, fibre optics, as well as substation and transmission foundations.

We are seeking a qualified Project Administrator to provide crucial support to our projects. This role requires a proactive and organized individual capable of handling multiple responsibilities and interfacing effectively with teams across various functions and locations.

Key Responsibilities:
  • Collaborate with the Project Team, acting as a liaison between project operations and the corporate office.
  • Serve as the primary point of contact for customer calls and email inquiries.
  • Perform data entry and support in various areas, including requesting purchase orders, entering packing slips/tickets, and submitting and reconciling expense reports.
  • Support the reconciliation and closeout of purchase orders in Valard Systems.
  • Manage hard and soft copy documents, including updating Foremen Binders with new drawings/documents.
  • General data entry as required, incorporating field data into reports.
  • Document and distribute meeting minutes for various meetings.
  • Request new vendor setups and manage vendor-related processes.
  • Order supplies and equipment as necessary.
  • Assist in opening and closing individual projects, including document population.
  • Locate submission and management of project documents.
  • Develop contacts throughout the company to track down pertinent and essential information.
  • Learn and use Valard Systems to complete day-to-day tasks.
  • Participate in Valard Safety programs.
  • Ensure compliance with corporate and project-specific policies and procedures.
  • Apply for necessary services as required.
  • Perform other tasks as directed by the Project Manager.
Requirements:
  • Preferred 2 years' experience in a related field of work in an administrative role.
  • Post-secondary degree or diploma would be considered an asset.
  • Previous experience working on a construction site office would be an asset.
  • Experience working with a utility company is a strong asset.
  • Previous experience utilizing JD Edwards would be considered an asset.
  • Exemplary knowledge and experience with Microsoft office programs, primarily Excel.
  • Experience with Toronto Hydro is an asset.
Benefits:

We offer a competitive compensation package and a dynamic work environment that values teamwork and professional growth.

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