Corporate Administrative Support Specialist

3 weeks ago

Mississauga, Ontario, Canada Save Max Real Estate Inc. Full time
Job Description

We are seeking a highly skilled and organized Corporate Administrative Support Specialist to join our team at Save Max Real Estate Inc. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our senior management team.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events as needed;
  • Assist with staff consultation and grievance procedures;
  • Coordinate the activities of the HR department to ensure they meet our organization's goals;
  • Coordinate the flow of information within the team;
  • Direct and control daily operations;
  • Direct staff and evaluate their performance;
  • Motivate staff and promote a positive work environment;
  • Open and distribute mail and other materials;
  • Plan and control budget and expenditures;
  • Plan and organize daily operations;
  • Review HR projects to ensure compliance with laws and regulations;
  • Supervise other workers and train them on new skills and procedures;
  • Establish and implement policies and procedures;
  • Determine and establish office procedures and routines;
  • Oversee the classification and rating of occupations;
  • Plan, develop, and implement recruitment strategies;
  • Schedule and confirm appointments;
  • Manage contracts and negotiate collective agreements;
  • Manage training and development strategies;
  • Answer telephone calls and relay messages;
  • Oversee the analysis of employee data and information;
  • Respond to employee questions and complaints;
  • Liaise with management, union officials, and HR consultants;
  • Negotiate collective agreements on behalf of employers or workers;
  • Organize staff consultation and grievance procedures;
  • Oversee payroll administration;
  • Arrange travel and make reservations;
  • Greet people and direct them to contacts or service areas;
  • Set up and maintain manual and computerized information filing systems;
  • Type and proofread correspondence, forms, and other documents;
  • Conduct research and perform data entry;
  • Provide customer service and support;
  • Work with the marketing department to understand and communicate marketing messages;
  • Recruit and hire workers and carry out related staffing actions;
  • Maintain and manage digital databases;
  • Perform basic bookkeeping tasks;
  • Consult with clients after sale to provide ongoing support;
  • Conduct performance reviews and evaluations;
  • Evaluate work environments, programs, and procedures to control disease and injury;
  • Supervise office and volunteer staff;
Benefits

We offer a competitive salary range of $60,000 - $80,000 per year, depending on experience, as well as opportunities for professional growth and development.

Requirements:

  • Bachelor's degree in Business Administration or related field;
  • Minimum 1 year of experience in an administrative role;
  • Excellent communication and interpersonal skills;
  • Ability to work independently and as part of a team;
  • Proficiency in Microsoft Office and other software applications;
  • Attention to detail and organizational skills;
  • Flexibility and adaptability in a fast-paced environment.

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