Administrative Project Coordinator

1 month ago

Vaughan, Ontario, Canada The Pod Group Full time
Project Coordinator Role

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at The Pod Group. As a key member of our project management team, you will be responsible for coordinating and expediting key areas of the project cycle with an emphasis on administration.

Key Responsibilities
  • Coordinate and organize activities surrounding the project cycle.
  • Monitor each project from order entry to completion.
  • Ensure that identified issues are reacted to in a timely manner.
  • Partner with all functions, especially manufacturing to organize and support critical aspects to meet customer delivery.
  • Support the Project Management team through: Capturing/interpreting/inputting/maintaining sales order; Input/participation at production meetings; Maintain/update all project information through Vantage; Ship schedules; Project/product expediting; Monitor/maintain critical project/program timelines; and Coordinating shipments & deliveries.
  • Management of: order entry data, manufacturing and shipping documentation.
  • Develop competencies and technical skills focusing on design, detail, quality, and engineering of our products.
  • Maintain and manage individual project schedules through assistance in coordinating manufacturing, shipping, and installation.
  • Providing shipping instructions as required, including customer shipping specifications.
  • Provide customer service, sales support, and backup to Project Manager.
  • Complete individual store quantity takeoffs (multi store roll out programs).
Requirements
  • Must have post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
  • Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs.
  • Intermediate to expert level of MS Word and Excel is required.
  • An understanding of MRP fundamentals is preferred.
  • Highly organized, diligent, and a high level of initiative.
  • Must be able to work independently while multi-tasking.
  • Excellent verbal and written communication skills required.
  • Team-oriented and excellent customer service and satisfaction.

For additional information, please visit www.podgroup.ca

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