Administrative Assistant Coordinator

2 weeks ago

Dartmouth, Canada First Student Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our dispatch operations.

Key Responsibilities

• Oversees routes and scheduling of buses to ensure efficient and safe transportation of students and passengers
• Counsels and coaches drivers to improve performance and safety
• Assists in processing department invoices, reconciliations, and expense reports
• Provides exceptional customer service to callers, responding to inquiries and resolving issues
• Maintains accurate and up-to-date records, files, and databases
• Prepares and distributes correspondence, reports, and other materials as needed
• Coordinates conferences, meetings, and travel arrangements for office personnel
• Administers department programs, projects, and processes to ensure seamless execution
• Orders and dispenses supplies to support office operations
• Supports recruiting efforts by posting positions internally and externally, coordinating interview schedules and travel arrangements for executive candidates

Requirements

• Less than 2 years of experience in a similar role
• Proficiency in Microsoft Office, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Strong organizational and follow-up skills
• Ability to work in a fast-paced environment with multiple priorities
• Basic knowledge of dispatch equipment and software
• Ability to utilize office equipment such as fax machines, copiers, and phone systems
• Professional demeanor and confidence to work in an advanced corporate setting

What We Offer

First Student is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

  • Administrative Assistant Coordinator

    2 weeks ago

    Dartmouth, Canada First Student Canada-Transco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student Canada-Transco. As a key member of our operations team, you will be responsible for providing administrative support to our dispatch operations, ensuring the smooth execution of our transportation services.Key...

  • Administrative Assistant Coordinator

    2 weeks ago

    Dartmouth, Canada First Student Canada-Transco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student Canada-Transco. As a key member of our operations team, you will be responsible for providing administrative support to our dispatch operations, ensuring the smooth execution of our transportation services.Key...

  • Administrative Assistant Coordinator

    2 weeks ago

    Dartmouth, Canada First Student Canada-Transco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student Canada-Transco. As a key member of our operations team, you will be responsible for providing administrative support to our dispatch operations, ensuring the smooth execution of our transportation services.Key...

  • Administrative Assistant Coordinator

    2 weeks ago

    Dartmouth, Canada First Student Canada-Transco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student Canada-Transco. As a key member of our operations team, you will be responsible for providing administrative support to our dispatch operations, ensuring the smooth execution of our transportation services.Key...

  • Administrative Assistant

    3 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportCoordinate and schedule appointments,...

  • Administrative Assistant

    3 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H & G Immigration Consulting Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportCoordinate and schedule appointments,...

  • Administrative Assistant Coordinator

    2 weeks ago

    Dartmouth, Canada First Student Canada-Transco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student Canada-Transco. As a key member of our operations team, you will be responsible for providing administrative support to our dispatch operations, ensuring the smooth execution of our transportation services.Key...

  • Administrative Assistant Coordinator

    2 weeks ago

    Dartmouth, Canada First Student Canada-Transco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Dispatcher to join our team at First Student Canada-Transco. As a key member of our operations team, you will be responsible for providing administrative support to our dispatch operations, ensuring the smooth execution of our transportation services.Key...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada Healthy Minds Cooperative Full time

    **Administrative Coordinator** - Location: Dartmouth, Nova Scotia _ - 30 hours per week, 6-month term, possibility of extension pending funding _ **Healthy Minds Cooperative (HMC)** We are a community-based, mental health charity offering free services to the public, no referral required. All our staff have first-hand, lived experience in mental health...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada SoftTrans Logistics Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at SoftTrans Logistics. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office, including...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada SoftTrans Logistics Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at SoftTrans Logistics. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office, including...

  • Administrative Coordinator

    3 weeks ago

    Dartmouth, Canada Manpower Services Canada Limit Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Manpower Services Canada Limit. As an Administrative Coordinator, you will be responsible for providing administrative support to our operations team.Key ResponsibilitiesAdministrative Support: Provide administrative support to the operations team, including coordinating...

  • Administrative Coordinator

    3 weeks ago

    Dartmouth, Canada Manpower Services Canada Limit Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Manpower Services Canada Limit. As an Administrative Coordinator, you will be responsible for providing administrative support to our operations team.Key ResponsibilitiesAdministrative Support: Provide administrative support to the operations team, including coordinating...

  • Administrative Coordinator

    4 weeks ago

    Dartmouth, Canada H & G Immigration Consulting Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at H & G Immigration Consulting Ltd. As an Administrative Coordinator, you will play a vital role in supporting our team by providing administrative assistance and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada HostOften Inc Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Coordinator to join our team at HostOften Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our team. This is a fantastic opportunity to work in a dynamic and...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada HostOften Inc Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Coordinator to join our team at HostOften Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our team. This is a fantastic opportunity to work in a dynamic and...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job SummaryNORTHSTAR TRANSPORT INC is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office,...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job SummaryNORTHSTAR TRANSPORT INC is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office,...

  • Administrative Coordinator

    2 weeks ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    Job SummaryNORTHSTAR TRANSPORT INC is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office,...

  • Administrative Coordinator

    1 week ago

    Dartmouth, Canada NORTHSTAR TRANSPORT INC Full time

    {"h2": "Job Summary ", "p": "We are seeking an experienced Administrative Assistant to join our team at NORTHSTAR TRANSPORT INC. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. ", "ul": [{"li": "Provide administrative support to our team, including...