Administrative Support Specialist

1 week ago

Sydney, Nova Scotia, Canada Nova Scotia Health Authority Full time
About the Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to provide confidential administrative support to our team. As a key member of our administrative team, you will work closely with our Primary Health Care Health Services Manager and other stakeholders to ensure the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to the Primary Health Care Health Services Manager and other team members
  • Act as a liaison between managers, directors, and site employees
  • Support network and zone initiatives/committees as related to the Health Services Manager and Health Services Lead positions
  • Hold the role of payroll Time Administrator

Requirements:

  • Graduate of a recognized office administration program/secretarial program
  • Minimum of one year's experience in an administrative support position required
  • Experience working in a hospital or health-related environment is considered an asset
  • Ability to use Microsoft Windows and all components of Microsoft Office
  • Understanding or knowledge of electronic medical record - MedAccess would be considered an asset
  • Knowledge of computers is essential with proficiency in word processing, database management, spreadsheet programs, and familiarity with email and Internet technology
  • Accurate keyboarding skills with a minimum speed of 40 wpm
  • Demonstrated knowledge of NSHA programs, functions, and organizational structure
  • Demonstrated ability to maintain confidentiality
  • Demonstrated planning, organizing, and prioritizing and time management skills
  • Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe minutes
  • Demonstrated ability to manage a challenging workload in an environment where frequent interruptions, multiple priorities, deadlines, and concurrent activities occur
  • Demonstrated strong interpersonal and communication skills, including the ability to work as a team member and foster collaborative relationships
  • Demonstrated accountability, initiative, and ability to make decisions, set priorities, and work independently
  • Demonstrated attention to detail

What We Offer:

  • Permanent full-time position; 75 hours bi-weekly
  • Shifts include days, nights, and weekends (or other specific hours of shifts)
  • Travel to various sites may be required

Compensation and Incentives:

  • $22.34 - $27.92 Hourly
  • Successful candidates may be eligible for our benefits package, which includes health, dental, travel, long-term disability, and life insurance coverage, as well as a defined benefit pension plan

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